Risk Management - Northwestern University
This section offers information and procedures regarding workers’ compensation benefits in the event of an injury while at work on the Evanston campus.
See Workers’ Compensation Forms for the Supervisor’s Injury or Illness Investigation Report, Employee Accident Statement Form, Witness Accident Statement Form and Omega Clinic Passport.
Review the Evanston Campus Lab Injury Protocol (pdf) for accidents that occur in the lab.
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Northwestern University employees who incur bona fide occupational related injuries or illnesses shall be entitled to all necessary medical and hospital care. Additionally, employees who are medically approved to be absent from work by a University-authorized physician shall be entitled to certain disability benefits in accordance with the Illinois Workers' Compensation and Occupational Diseases Act and other related laws. See the Northwestern University Workers' Compensation Program - Evanston Campus Brochure for policy details.
Medical Treatment Procedure
Northwestern University has designated Occupational Medicine Evanston/Glenbrook Associates (OMEGA), NorthShore University HealthSystem (Evanston Hospital), 2650 Ridge Avenue, Suite 4225, Evanston, Illinois, and 2050 Pfingston Road, Suite 280, Glenview, Illinois, (847) 657-1700, as the primary care facility for work-related injuries and illnesses. This facility is set up for emergency and extended care and is well staffed and equipped to provide University employees with superior medical services. OMEGA in Evanston is open on Monday, Tuesday, Wednesday, and Friday from 7:30 A.M. to 4:00 pm. OMEGA in Glenview is open on Monday, Wednesday, Thursday, and Friday from 7:30 A.M. to 5:00 P.M. and on Tuesday from 7:30 A.M. to 8:00 P.M. Treatment cannot be administered without a clinic passport, found on the Workers’ Compensation Forms webpage.
Department Administrators are directed to instruct their supervisors to use OMEGA for all employees needing work-related medical care during the University workday. Hospital emergency services shall be used only in life-threatening medical situations, e.g. severe chest pains, gun shot wounds, severe burns, hemorrhaging, severe head injuries, open (compound) fractures and other situations which could be considered life threatening. Should life-threatening circumstances occur, call 911. UP will direct the Evanston Fire Department paramedics to the employee for treatment and transportation to the NorthShore University HealthSystem, Evanston Hospital emergency room. Injured employees taken to NorthShore University HealthSystem, Evanston Hospital should identify themselves as Northwestern University OMEGA patients as follow-up care, if needed, will be provided by OMEGA at their Evanston facility.
1. If an employee is injured during work hours (8:30 A.M. to 5:00 P.M., Monday through Friday) and medical treatment is required and it is of a non-life-threatening nature, the following procedure is to be followed:
- The injured employee's supervisor is notified of the injury or illness.
- The injured employee's supervisor will notify the Claims Division of the Office of Risk Management of the injury and assist in completion of the Supervisor's Injury or Illness Investigation Report, found on the Workers’ Compensation Forms webpage. The supervisor will also advise the Claims Division of any injury-causing conditions which need to be corrected.
- The Claims Manager will then contact OMEGA to arrange for an appointment for an examination. The Claims Manager will then advise the employee's supervisor of the appointment time and location.
2. All employees receiving either initial or emergency room follow-up treatment at OMEGA will be given a "Duty Status Report" indicating when they may resume their full or modified duties and whether a follow-up visit with the doctor is required. Employees returning to the Evanston Campus from OMEGA will deliver the "Duty Status Report" to the Claims Division at 2020 Ridge Avenue, Suite #240. When the employee is not returning to Evanston, it will be his/her responsibility to see that the "Duty Status Report" is delivered to the Claims Division as soon as possible and that his/her supervisor is notified of his/her work status.
3. If an employee is injured between 5:00 P.M. and 8:30 A.M. or on weekends, and medical treatment is required, the employee should seek such treatment at the NorthShore University HealthSystem, Evanston Hospital emergency room. Upon arrival at the emergency room, employees must identify themselves as Northwestern University OMEGA patients as OMEGA will provide follow-up care, if needed.
Modified Duty Program
If it is determined by OMEGA physicians that as the result of a work related injury or illness, an employee is not able to perform his/her normal duties but is able to perform other meaningful tasks, a modified duty assignment will be provided to the employee. The following procedure will be used in the identification of suitable modified duty and the assignment of the employee to same.