Chicago Campus: Risk Management - Northwestern University

This section offers information and procedures regarding workers’compensation benefits in the event of an injury while at work on the Chicago campus.

See Forms for the Supervisor’s Injury or Illness Investigation Report, Employee Accident Statement Form, Witness Accident Statement Form and Corporate Health Clinical Passport.

Review the Chicago Campus Lab Injury Protocol (pdf) for accidents that occur in the lab.

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Policy

Northwestern University employees who incur bona fide occupational related injuries or illnesses shall be entitled to all necessary medical and hospital care. Additionally, employees who are medically approved to be absent from work by a University-authorized physician shall be entitled to certain disability benefits in accordance with the Illinois Workers' Compensation and Occupational Diseases Act and other related laws.  See the Northwestern University Workers' Compensation Program - Chicago Campus Brochure for policy details.

Medical Treatment Procedure

Northwestern University has designated Northwestern Memorial Corporate Health, 676 North St. Clair Street, 9th floor - Suite 900, Chicago, IL 60611, (312) 926-8282, as the primary care facility for work-related injuries and illnesses. This facility is set up for emergency and extended care and is well staffed and equipped to provide University employees with superior medical services. Treatment cannot be administered without a clinic passport, found on the Workers’ Compensation Forms webpage.

Department Administrators are directed to instruct their supervisors to use Northwestern Memorial Corporate Health for all employees needing work-related medical care during the University workday. Hospital emergency services, shall be used only in life-threatening medical situations, e.g. severe chest pains, gun shot wounds, severe burns, hemorrhaging, severe head injuries, open (compound) fractures and other situations which could be considered life threatening. Should life-threatening circumstances occur, call 911. UP will direct Chicago Fire Department paramedics to the employee for treatment and transportation to the Northwestern Memorial Hospital emergency room. Follow-up care, if needed, will be provided by Northwestern Memorial Corporate Health at their Chicago facility.

1. If an employee is injured during work hours (8:00 A.M. - 4:00 P.M., Monday through Friday) and medical treatment is required and it is of a non-life-threatening nature, the following procedure is to be followed:
  1. The injured employee's supervisor is notified of the injury or illness. In most cases the employee will be referred to Northwestern Memorial Corporate Health, which is located at 676 North St. Clair Street, 9th floor - Suite 900, Chicago, IL 60611.
  2. The injured employee's supervisor will notify the Claims Division of the Office of Risk Management of the injury and assist in completion of the Supervisor's Injury or Illness Investigation Report, found on the Workers’ Compensation Forms webpage. The supervisor will also advise the Claims Division of any injury-causing conditions which need to be corrected.
  3. The Claims Manager will then contact Northwestern Memorial Corporate Health to arrange for an appointment for an examination. The Claims Manager will then advise the employee's supervisor of the appointment time and location.

2. All employees receiving either initial or emergency room follow-up treatment at Northwestern Memorial Corporate Health will be given a "Duty Status Report" indicating when they may resume their full or modified duties and whether a follow-up visit with the doctor is required. Employees returning to the Chicago Campus from Northwestern Memorial Corporate Health will deliver the "Duty Status Report" to their Supervisor. When the employee is not returning to the Chicago Campus, it will be his/her responsibility to see that the "Duty Status Report" is delivered to their Supervisor as soon as possible. In either case, the Supervisor will deliver the "Duty Status Report" to the Office of Risk Management's Claims Division, 2020 Ridge Avenue, Evanston Campus via FAX at (847) 467-7475.

3. If an employee is injured between 4:00 P.M. and 8:00 A.M., and non-emergency medical treatment is required, the employee should seek such treatment at the Northwestern Memorial Hospital emergency room. Upon arrival at the emergency room, employees must identify themselves as "Northwestern University Northwestern Memorial Corporate Health" patients as Northwestern Memorial Corporate Health will provide follow-up care, if needed.

Modified Duty Program

If it is determined by Northwestern Memorial Corporate Health physicians that as the result of a work related injury or illness, an employee is not able to perform his/her normal duties but is able to perform other meaningful tasks, a modified duty assignment will be provided to the employee. The following procedure will be used in the identification of suitable modified duty and the assignment of employees to same.

University Departments have identified various tasks under their jurisdiction which may be utilized for modified duty purposes. Upon delivery of the Northwestern Memorial Corporate Health "Duty Status Report" to the Claims Division, the Division Manager or his designee will check with the employee's department to determine if modified duty within physician restrictions is available. If the employee's department is unable or unwilling to provide appropriate modified duty, other departments will be contacted to locate duties that are suitable for the employee. Upon notification by Northwestern Memorial Corporate Health that an employee is ready to resume normal duties, the Claims Manager will advise his/her department of the employee's change in work status. The Claims Manager will at all times keep the Department of Human Resources informed as to the employee's modified duty assignment and payroll status.


University Departments have identified various tasks under their jurisdiction which may be utilized for modified duty purposes. Upon delivery of the OMEGA "Duty Status Report" to the Claims Division, the Division Manager or his designee will check with the employee's department to determine if modified duty within physician restrictions is available. If the employee's department is unable or unwilling to provide appropriate modified duty, other departments will be contacted to locate duties that are suitable for the employee. Upon notification by OMEGA that an employee is ready to resume normal duties, the Claims Manager will advise his/her department of the employee's change in work status. The Claims Manager will at all times keep the Department of Human Resources informed as to the employee's modified duty assignment and payroll status.