NEO CharterCharter adopted on November 13, 2001
I. Name: The name of this association shall be the Northwestern Emeriti Organization (NEO).
II. Purposes: The purposes of this association are (1) to establish social and professional community among the emeritus faculty of Northwestern University and (2) to facilitate the use of their skills and knowledge in the service of the University.
III. Membership Eligibility: Persons are eligible for membership on the basis of their inclusion in any one of the following three categories:
- Those Northwestern faculty who have been awarded an Emeritus title by action of the Northwestern University Board of Trustees.
- Those retired from the professional staff at Northwestern who performed a core academic function and were treated as faculty is such matters as the search and appointment process e.g., professional librarians.
- Those retired senior administrative staff who, upon a two-thirds majority vote of the Executive Council, are invited to become members.
IV. Membership Procedures: Any person in the above three categories may become an officially listed member either by appearing at an official meeting, signing the attendance sheet, and paying the annual dues, or by addressing a letter to the President of Northwestern Emeriti Organization, c/o Office of the Provost, stating the basis of eligibility, giving a preferred address for notification, and enclosing annual dues.
V. Officers: The officers of the association shall be a President, a Vice President, and a Secretary-Treasurer, each elected for a one-year term, or until a successor is elected, with no restrictions as to re-election. Their duties shall be those that normally devolve upon organizational officers holding such titles, as prescribed by Robert's Rules of Order, latest edition.
VI. Executive Council: The Executive Council shall consist of the three officers, the immediate past president, plus four additional members, three of whom shall be elected annually by the membership for two-year terms. The Provost of the University, by virtue of that office, is an ex-officio member of the Association and of the Executive Council. In the event of a vacancy on the Executive Council, the remaining members of the Council shall select a successor by majority vote who shall serve for the unexpired term. The Executive Council is to schedule meetings of the Association and to perform such other duties and functions as will serve the interests of the Association and of the University. The Executive Council shall normally meet at least three times each academic year to plan the general meetings of the Association, to review any special projects that have been proposed, planned or currently underway, and to conduct any other business that seems appropriate.
VII. Nominations and Elections: The election of officers and members of the Executive Council, as necessary, shall take place at a spring meeting. The President shall appoint a Nominations Committee comprised of three members, two of whom shall be from the general membership and one of whom shall be a continuing member of the Executive Council. The President shall designate one of the Committee members to serve as Chair of the Committee. Nominations may also be made from the floor. If there is more than one candidate for a position, the voting shall be by ballot. Effective June 1, 2002, the terms of officers and Executive Council members shall begin June 1 after the meeting at which they were elected.
VIII. Meetings: There shall be at least two general meetings of the Association held each academic year with, preferably, one in the fall and one in the spring. The date of each meeting, the time and location, and the program, are to be established by the Executive Council, and the membership notified by e-mail or by US mail. The Executive Committee may require a modest additional fee for notification by US mail.
IX. Membership Fees (dues): Nominal membership dues may be determined from time to time by the Executive Council to cover expenses of the Association not covered by the Office of the Provost.
X. Amendments: This Charter may be amended by a two-thirds vote of those members voting in person at any general meeting of the Association provided (1) that each proposed amendment shall have been first submitted to the Executive Council, (2) that the Council shall have judged the proposal to be of merit, and (3) that the members shall have been notified in writing in the call to the meeting that one or more amendments are to be considered. The notification shall include the current version of the Charter as well as the proposed changes.
XI. Records: The files of the Association, including minutes of meetings, address lists, and other relevant information having to do with the Association or its members, shall be maintained by the Secretary-Treasurer and appropriate copies retained in University Archives.