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Northwestern University

NEO Charter

Charter adopted on November 13, 2001

I. Name

The name of this association shall be the Northwestern Emeriti Organization (NEO).

II. Purposes

The purposes of this association are (1) to establish social and professional community among the emeritus faculty of Northwestern University and (2) to facilitate the use of their skills and knowledge in the service of the University.

III. Membership Eligibility

Persons are eligible for membership on the basis of their inclusion in any one of the following four categories:

1.    Those Northwestern faculty who have been awarded an Emeritus title by action of the Northwestern University Board of Trustees.

2.    Those retired from the professional staff at Northwestern who performed a core academic function and were treated as faculty in such matters as the search and appointment process e.g., professional librarians.

3.  Those retired senior administrative staff who, upon a two-thirds majority vote of the Executive Council, are invited to become members.

4. Following the death of a member of the organization, the surviving spouse/partner shall become a courtesy member of the organization (without vote) otherwise entitled to the benefits of the organization

IV. Membership Procedures

Any person in the above four categories may become an officially listed member either by appearing at an official meeting, signing the attendance sheet, and paying the annual dues, or by addressing a letter to the President of Northwestern Emeriti Organization, c/o Office of the Provost, stating the basis of eligibility, giving a preferred address for notification, and enclosing annual dues.

V. Officers

The officers of the association shall be a President, a Vice President, who normally will be anticipated to become President the following year, a Secretary and a Treasurer, each elected for a one-year term, or until a successor is elected, with no restrictions as to re-election. 

The President exercises supervision of the organization and all of its activities. The President presides over meetings of the members and of the Executive Council. With the Executive Council, the President establishes the dates and agendas of meetings of the organization. The President appoints one or more nominating committees annually and such other committees as deemed necessary with the approval of a majority of the members of the Executive Council. The President is responsible for representing the organization publicly and for its communications with the University administration. The Vice-president assumes the duties of the President in case of absence or inability to serve. It is anticipated that the Vice President is preparing to assume the office of President the following year. The President and Vice-president work together to assure a smooth transition in the organization's leadership and programming. The Secretary serves as the recording and corresponding officer of the organization and custodian of its records in cooperation with the Provost's Office. The Treasurer is responsible for the collection, safekeeping and expenditure of all funds of the organization and for keeping accurate financial records in cooperation with University offices.

An elaboration of duties of officers holding such titles shall be as prescribed by Robert's Rules of Order, latest edition.

VI. Executive Council

The Executive Council shall consist of the four officers, the immediate past president, plus six additional members, three of whom shall be elected annually by the membership for two-year terms.  The Provost of the University, by virtue of that office, is an ex-officio member of the Association and of the Executive Council.  In the event of a vacancy on the Executive Council, the remaining members of the Council shall select a successor by majority vote who shall serve for the unexpired term.  The Executive Council is to schedule meetings of the Association and to perform such other duties and functions as will serve the interests of the Association and of the University.  The Executive Council shall normally meet at least three times each academic year to plan the general meetings of the Association, to review any special projects that have been proposed, planned or currently underway, and to conduct any other business that seems appropriate.

VII. Nominations and Elections

The election of officers and members of the Executive Council, as necessary, shall take place at a spring meeting.  The President shall appoint a Nominations Committee comprised of three members, two of whom shall be from the general membership and one of whom shall be a continuing member of the Executive Council. The President shall designate one of the Committee members to serve as serve as Chair of the Committee.  Nominations may also be made from the floor.  If there is more than one candidate for a position, the voting shall be by ballot.  Effective June 1, 2002, the terms of officers and Executive Council members shall begin June 1 after the meeting at which they were elected.

VIII. Meetings

There shall be at least two general meetings of the Association held each academic year with, preferably, one in the fall and one in the spring.  The date of each meeting, the time and location, and the program, are to be established by the Executive Council, and the membership notified by e-mail or by US mail.  The Executive Council may require a modest additional fee for notification by US mail.

IX. Membership Fees (dues)

Nominal membership dues may be determined from time to time by the Executive Council to cover expenses of the Association not covered by the Office of the Provost.

X. Amendments

This Charter may be amended by a two-thirds vote of those members voting in person at any general meeting of the Association provided (1) that each proposed amendment shall have been first submitted to the Executive Council, (2) that the Council shall have judged the proposal to be of merit, and (3) that the members shall have been notified in writing in the call to the meeting that one or more amendments are to be considered.  The notification shall include the current version of the Charter as well as the proposed changes.

XI. Records

The files of the Association, including minutes of meetings, address lists, and other relevant information having to do with the Association or its members, shall be maintained by the Secretary  and appropriate copies retained in University Archives.

*This Charter closely parallels the Charter of the Association of Cornell University Emeritus Professors and was adopted by the Northwestern Emeriti Organization at a meeting on November 13, 2001.  Amended February 2, 2005 and May 3, 2017.

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