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Northwestern University

Supplier Contract Management

Contract Management is a module within NUFinancials which serves as a central repository for contracts created on behalf of Northwestern University.  Contract Management allows individuals with assigned roles to author new contracts, submit for internal and external collaboration and/or route for signature.

Roles and Responsibilities

There are many users who have access to Contract Management that have been assigned new roles and responsibilities that are part of a contract life cycle, and the system of controls to enable proper creation, approval and execution of each contract entered into the system. Each individual within the contract life cycle provides the responsibility, knowledge and information to ensure that contracts entered into the system are authorized, accurate and auditable.

Learn more about the roles and responsibilities by reading Supplier Contact Management – Roles and Responsibilities.   

Contract Management Life Cycle

The Life Cycle consist of all steps necessary to create a fully executed contract.  The steps include: 

View the full Contract Management Life Cycle by viewing ROLES  RESP - Contract Lifecycle.

Before Creating a Contract, please consider the following:

Supplier Profile-  A supplier must have an active profile in NUFinancials before a contract can be created.  A new supplier request must be submitted the Vendor File Management Team.  You will need to request from the supplier:

Collaboration - All contracts created must go through collaboration before being submitted for approval and/or being signed. 

Approvals All contracts $25,000 and higher will need to be reviewed and approved by Procurement and Payment Services before being signed.  An SSJ or BD must be attached.

Training Resources

Library
Requesters
Collaborators

Contact

General Procurement and Payment Services
Phone: 847-491-8120

Keith Paddy, eProcurement Manager
Phone: 847-467-6963

Samantha Kustra, Procurement Analyst
Phone: 847-467-0839

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