January 16, 2003

W-2 forms are on the way

Employees will received their 2002 W-2 Form by Jan. 29.

Wage and Tax Statements (W-2 Form) will be mailed to the address listed on the inside upper left corner of employees’ most current paycheck.

The Social Security Administration and the Internal Revenue Service compares your Social Security Name (listed on your Social Security Card) with the name that is reported on the W-2 Form. For each mismatch, they will fine the University $50. If an employee has changed their name at the Social Security Administration, they must change their name in the Human Resources Information System. This can be done by submitting a Personal Data Form with a copy of their new Social Security Card to the Payroll Office.

Human Resources hopes to have the 2002 W-2 Forms in the mail by Jan. 27. If you need to visit your tax accountant prior to the issuance of the forms, you may use your Dec. 27 biweekly paycheck or Dec. 30 monthly paycheck. Also, if there is a possibility that contributions to your retirement plan exceed the maximum allowable, you should wait for your W-2 Form before visiting your tax accountant.

Though Human Resources receives a number of requests, the forms cannot be issued earlier as each year a number of last minute adjustments must be made prior to printing.

Questions should be directed to the Payroll Department at (847) 491-7362.