Advanced Scheduling 2017-2018

To Make Online Reservations

  • Student Organizations must have a web reservation account and have their SOFO account up to date in order to reserve space online.
  • To set up an account and to reserve space go to
  • We are available to student organizations and Northwestern departments.

Reservation Forms

In Person Reservations

Reserve space in person at 8:30am-5pm in the Event Management Office, 3rd Floor, Norris Center

Northwestern Catering

For information about Northwestern Catering, Menus and Forms click here.

Schedule 2017-18

Below is the schedule for Advanced Scheduling for the 2017-2018 academic year here in Norris and the Satellite locations:

Fall Quarter 2017 (9/1/17 – 12/22/17)

  • We're now taking requests for Fall 2017!

Winter Quarter 2018 (1/2/18 – 4/1/18)

  • We're now taking requests for Winter 2018!

Spring Quarter 2018 (4/2/18 – 6/24/18)

  • Advanced Scheduling: Opens up Sept 25, 2017 – Closes Oct 13, 2017; Decisions made by Oct 27
  • Student Org & Department Meeting Space: Opens up Nov 6th at 8am

Summer Quarter 2018 (6/25/18 – 8/31/18)

  • Requests for summer are on a first come/first served basis. The summer book will open on December 4th, 2017.
  • Please keep in mind that this process looks different than it has in previous years. You all will receive an email before the applications open up each quarter reminding you of the dates for that quarter. Once decisions have been made, you will receive an email with your reservation.
  • If you are not approved during the Advanced Scheduling process you will have an opportunity to schedule space when it comes open for all student organizations and departments in the dates listed above.
  • It is important to understand that all events will be reviewed by the Norris Center Advisory Board, even those that have been approved in the past. 

Frequently Asked Questions

Which events are eligible for Advanced Scheduling?

  • Any event may be submitted for consideration. The Norris Center Advisory Board has final approval of all events. Types of events that are likely to receive positive consideration include those that support the University or Norris Center mission, are open to the campus community, and/or are bound by date or location.

Which spaces are included in advanced scheduling?

  • All Norris Center meeting rooms and event spaces
  • Norris East Lawn and South Lawn
  • Cahn Auditorium
  • Shanley Hall
  • Guild Lounge
  • 2122 Sheridan Great Room
  • 2122 Sheridan Performance Hall
  • Lutkin Hall

Please note, you can request specific rooms but if they are unavailable we will make "best-fit" assignments for approved events. This may include working with other meeting and event spaces on campus if the requested rooms are not available for your event.

What if my Advanced Scheduling Request is not approved?

  • Reservations requests will be accepted after 8:30am on the above dates for both student organizations and departments. You can make your request by using Virtual EMS, stopping in the Administration office in Norris, calling 847-231-2330 or emailing

Outdoor Location Requests

The Norris University Center has implemented a new, more collaborative product to facilitate outdoor space requests on campus. This system will help to streamline outdoor request processes and enhance communication within these areas. We ask that all requests for outdoor space be submitted through the outdoor event system. These requests will follow the same timeline as above. You are invited to submit your requests for outdoor locations here.

Room Rates

In the fall of 2015, Norris implemented new room rates for the University Center and Satellite Locations. Please refer to the attached the room rates card as well as information regarding which rates your events fall under to identify charges for your event.(PDF). We will make the determination of which rate to place your event under as we obtain information regarding your event. Please note that these rates are subject to change.

You may email if you need any clarification.