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Annual Access Review: Administrative Systems

The Annual Administrative Access Review is performed online by supervisors with employees who have administrative access to CAESAR, GSTS, or myHR. Its purpose is to ensure that assigned user access is appropriate and current. The review is only for administrative access to the systems and does not include self-service, recruiting, or manager functions.

Review Timeline

The annual security access review began, May 24. All reviewers must submit their access confirmations by close of business on June 10.

Please respond by the June 10 deadline to avoid temporary loss of user access.

Online Review Process

  1. Go to the security audit website via the SSO Link. Should you have any issues with SSO please contact NUIT at (847)491-4357 or consultant@northwestern.edu 
  2. Approver Types: 
    • Approver: you will approve access for employees that report to you as their Performance Evaluation Approver and those that have been delegated to you by others.
    • School Approver: if you are designated as a school approver, you will see all users in your Admin Unit.  
  3. To view an employee's Admin Access:
    • Read the attestation statement, check the check box, and click continue. You will navigate to a list of employees whose security access is pending your review and approval.
    • Click "view" on the far left side of the employee's row to review their access.
  4. Choose the appropriate Action on an employee's Access from the main Approval screen:
    • Click Approve to approve access.
    • Click Remove if the role access is no longer required.
    • Click Modify to request that departments be removed from an employee's department security access (for myHR only).
  5. Click Change Approver if you are not the person responsible for approving the employee's access. You may type any approver's name to re-route the approval. If you are not the correct approver and are unable to find the correct approver in the list please click the checkbox under, Check This Box If You Cannot Find An Approver. 

Support Contact

 
For questions regarding CAESAR and GSTS  contact:  

Paul Janeczek
Systems Analyst
Enterprise Systems, Human Resources & Student (ESHRS)
paul.janeczek@northwestern.edu

Lauren Griffin
Systems Analyst
Enterprise Systems, Human Resources & Student (ESHRS)
lauren.griffin@northwestern.edu

For questions regarding myHR please contact:

Sophie Stern
HR Business Process Analyst
HR Operations, Reporting & Analytics 
st.stern@northwestern.edu