Residence Halls/Residential Colleges/Residential Communities Closing for Summer Break 2013
Thank you for being a campus resident this academic year! We hope you enjoyed your experience. As you prepare for finals, here is important information about closing that all students are responsible for knowing.
The residence and board contract states that each student must vacate the building within 24 hours after his or her last final exam. All residence halls, residential colleges, and residential communities close at 12:00 p.m. on Saturday, June 15, 2013, for all students (except for approved: graduating seniors, commencement volunteers, students participating in approved academic programs, and siblings of graduating students). Students granted late stay extension from the groups listed above will move out of current assignments by 6:00 p.m. on Saturday, June 22, 2013.
CHECK OUTAll students must sign up for a check out appointment with a CA. The appointment must be scheduled at least 24 hours in advance of the appointment time. The sign up procedure will vary by building. Your Area Coordinator will send specific details to you by email.
PREPARING YOUR ROOM FOR YOUR CHECK OUT APPOINTMENTAs you leave, your room should look the way it did when you moved in. At your check out appointment, you must have:
- All personal belongings removed
- All furniture assigned to the room present
- Furniture may be left in the configuration that it is currently in, as long as all furniture assigned to the room is present
- Floors swept or vacuumed
- All surfaces dusted and/or wiped cleaned
- Trash/recycling emptied
- Blinds/curtains shut
- Tape/stickers/etc. removed from all surfaces
- Suite refrigerators cleaned and defrosted (where applicable)
- Your bathroom cleaned (where applicable)
- Windows closed and latched
- Heating/cooling turned to low
- Lights turned off
WHAT TO EXPECT AT YOUR CHECK OUT APPOINTMENT / DAMAGES
At the scheduled appointment time, all items listed above must be completed. You are expected to be present and ready to review the room condition with your CA and turn in your key.
Your CA will review the Room Condition Inventory (RCI) and compare the condition of the room at check out with the condition recorded at check in. If there are discrepancies, the CA will note these on the RCI. You will be asked to sign the RCI as acknowledgement that you checked out and turned in your key.
Your AC will review discrepancies in the room condition and may assess charges to restore the room to it’s original condition. Charges will be equally split among room or suite residents as appropriate. If you wish to take full responsibility for a damage charge, please write a short statement and sign on the back of your RCI. Public area damages, including trash or other items left in hallways, will be charged to the hall damage account. This reduces the amount of funds the Hall Government or Executive Board have the following year. Students who receive damage charges will be notified by email in July. An appeal process will be outlined in that email.
Students who do not check out or are not ready at the scheduled appointment time may be charged a $50 improper checkout fee.
Students who do not check out by the building closing time will be assessed a $100 late checkout fee, plus an additional $25 for each 15 minutes the student remains in the building.
Other common charges will be posted on this website at a later date.
GARBAGE AND RECYCLING
All garbage and recycling should be deposited in proper locations. Garbage and recycling materials are not to be left in hallways or lounges due to fire egress concerns.
To assist with the expected increase in garbage, extra dumpsters will be placed in the following areas from May 31 to June 16:
- 1865 Sherman Avenue (northwest corner of Willard)
- 655 University Place (south side of South Mid-Quad)
- 626 University Place (east side of Shepard)
- 1927 Orrington Avenue (south side of Foster-Walker, next to compactor bay)
- 1835 Hinman Avenue (south side of building, by 1835 Hinman Dining)
- 1820 Sheridan Road (west side of Jones, by door)
- 2305 Sheridan Road (at Bobb-McCulloch approach drive, just west of the north-south service drive)
- 2407 Sheridan Road (at Patten Gym parking lot)
- 2400 Sheridan Road (west side of Elder Hall)
- 2324 Campus Drive Road (northeast corner of Ayers in parking lot)
- 1915 Maple (in parking lot of Engelhart, along the bushes above ramp)
From June 7 - 17, the NU Office of Sustainability will begin the “Take it or Leave it” program. Boxes will be placed in the lobby/entry of each residential building to collect nonperishable food items, clothing, sheets, and small household items. Food will be donated to Campus Kitchens and other items will be taken to a local charity. “Take it or Leave it” is a reminder to take things home with you or donate them. If you see something you could use in the donation boxes, you are welcome to take it.
Every year, Take it or Leave it donates more than 10,000 lbs of reusables to charity. This program has been in existence for 18 years. For information email or call NU Recycling, 847-467-1374.
Recycling for computers, magnetic tape, monitors, televisions, media (CDs, tapes, etc.), microwaves, computer mice, keyboards, speakers, printers, scanners, and fax machines will be available from June 4 to June 12 in the lobbies of Allison, Elder, Foster Walker, Sargent, 1835 Hinman, Engelhart, McManus, and Willard. This service is being offered by NU University Services.
Mail delivery will end on Thursday, June 13, 2013. Mail remaining in the mail rooms or delivered by USPS after this time will be forwarded to the permanent address you have on file in CEASAR. If you wish to have your mail forwarded elsewhere, please visit the mail forwarding page for instructions on how to enter a summer forwarding address. Other carriers (UPS, FedEx, etc.) do not provide forwarding service. Items from these carriers will be returned to the sender. Magazines and newspapers cannot be forwarded and will be recycled.
Late stays will only be granted for graduating seniors, commencement volunteers, participants in University sponsored academic activities, and siblings of graduating students.
Students requesting a late stay must complete a form that will be available on this website late in the Spring 2013 quarter. This form is due to University Residential Life, Scott Hall, Room 10, or emailed to firstname.lastname@example.org by 5:00 p.m. on Friday, May 24, 2013. Students who are assisting with convocation and completed a late stay request with an academic school are not required to submit this additional late stay request form. Requests submitted after May 24 will be considered only in exceptional circumstances.
No late stays will be permitted in 626 Emerson, Hobart House, or Chapin Hall. Construction will begin to renovate these buildings. Graduating seniors residing in these buildings will be relocated with University assistance to other rooms on campus for senior week. Students should be packed and ready to be moved by the June 15 closing time.
Students living in summer housing at Foster Walker should plan to move in after 2:00 p.m. on Sunday, June 22, 2013.
NU cannot provide housing for those individuals not able to move to other housing (fraternity, off campus apartments, etc.) past the closing date.
24 hour quiet hours begin at 5:00 p.m. on Friday, June 7, 2013, and end at 5:00 p.m. on Friday, June 14, 2013.
Please remember that NU parking policies remain in effect during move out periods. Please observe all signage and policies. Most lots require permits from 8:00 a.m. to 4:00 p.m. on weekdays. Some spaces are reserved 24 hours, and others have parking meters. Do not park in fire lanes while moving out.
The parking office will provide a limited number of free temporary permits for student move out. The permits allow free two hour parking for students/parents in regular spaces in NU lots to accommodate move out. They do not allow parking in fire lanes, no parking zones, traffic lanes, loading docks, or reserved spaces. These permits are for residential students only. A Wildcard must be presented at Parking Services to obtain a permit. Visit the Evanston campus parking website for more information about parking.
Information about meals during finals week and senior week will be available at the NU Cuisine's website.
Please watch your email and bulletin boards for additional information about closing.
Please contact your Community Assistant or Area Coordinator.