Room Change Procedure
Room Change Waiting List Procedure
A "housing freeze" is in effect at the beginning of each quarter--no one is permitted to move from their assigned space. The freeze permits staff to ensure that all residents have returned, and typically lasts a three to five weeks. The residence hall staff is notified when the freeze has been lifted.
Room Changes for Freshmen
Freshmen are not eligible to change rooms until Winter Quarter. The first date that freshmen may request a room change is the first day of classes for Winter Quarter. Forms are processed in the order that they are received, by timestamp. The Undergraduate Housing Office opens at 8:30AM. The Undergraduate Housing Office opens at 8:30AM and is located at 600 Haven Street, 2nd floor, room 212.
Room Changes for Transfer Students and Upperclassmen
Transfer students and Upperclassmen who did not make a room change request when they signed their housing contract may make one starting on the first day of Fall Quarter classes.
All Students Requesting To Change Rooms
Students can add themselves to waiting lists for up to 3 buildings, and can specify what type of room (i.e. a single or a double) that they wish to wait for. If you wish to move with a specified roommate, you should both turn in room change paperwork together.
You should fill out a waiting list request form even if you asking to change rooms within the same building, or are planning on a mutual room swap with another student.
If you list a Residential College, you must either already live in that college, or have your room change form signed by the Office of Residential Academic Initiatives to indicate that you are a non-resident member of that Residential College in order to be competitive for a room in Residential College. Spaces in Residential Colleges will be filled first by Non-Resident Members of the college, in the order they sign up for the waiting list, and then if space still exists, can be offered to anyone interested in living in the building.
Adding yourself to a waiting list for a building puts you on that waiting list for Fall, Winter, and Spring quarters. As always, room changes are predicated on availability, and there are no guarantees that we will be able to accommodate your request regardless of the number of spaces that may open up in the building that you request.
If we are able to accommodate your request, you will get an email to your Northwestern email account, asking you to come pick up room change paperwork in the office of Undergraduate housing. Typically, it takes students a few days to complete and return the paperwork, at which time the move is approved, and a schedule for tenancy in the new room and vacancy of your old assignment is worked out. The office of Undergraduate housing will let University Residential Life know that you have changed rooms, so that they can then make the necessary arrangements to have your mail forwarded to your new campus address. The online student directory updates automatically with your new address and phone number about 7 days after your room change paperwork is completed and turned in.