Extend or Amend an E-3

The procedures for making the following changes are provided on this webpage. Use the links below to jump to the applicant and host department's instructions.

Required documents are listed below; in addition they can be found in the E-3 Beneficiary Checklist and the E-3 Department Checklist.

Change of Employer (COE) to Northwestern

Instructions for E-3 beneficiaries

  1. Submit the following required documentation to your host department:
    • Copy of passport biographical page
    • Current curriculum vitae (CV)
    • Copy of diploma(s)
    • Copy of transcript(s)
    • Credential evaluation. Recommended evaluation companies include: Evaluation Service, Inc.; World Education Services (WES); Educational Credential Evaluators (ECE)
    • If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
    • Copy of W2
    • Three most recent pay stubs from current employer (wait for your IO advisor to request these via email)
    • An employment letter from your current employer, including recent date and confirming employment start date
    • Copies of all E-3 approval notices
    • Optional: $1225 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by beneficiary or department).
  2. Complete the online questionnaire in Law Logix
    The International Office (IO) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the IO.

Instructions for host departments

  1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items:
  2. The IO and department handle the prevailing wage and Labor Conditions Application requirements
  3. The IO prepares E-3 petition:
    • IO reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
    • IO files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number.
  4. The Receipt and Approval Notices are sent after the following processing times:
    • Within approximately 2-3 weeks, IO Front Desk emails the Beneficiary, Department Contact, and Payrolll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
    • Within approximately three to four months, IO Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the IO.
    • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documetns and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

Addressing dependents

If this application includes an extension, the E-3 beneficiary will have to file the I-539 form to extend his/her dependents status. This I-539 should be included in this E-3 extension filing. If there is no request to extend the beneficiary's end date, then an I-539 is not necessary.

E-3 Extension

Instructions for E-3 beneficiaries

  1. Submit the following required documentation to your host department:
    • Copy of passport biographical page
    • Current curriculum vitae (CV)
    • Copy of diploma(s)
    • Copy of transcript(s)
    • If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
    • Three most recent pay stubs from Northwestern (wait for your IO advisor to request these via email)
    • Copies of all E-3 approval notices
    • Copy of visa stamp
    • Copy of I-94 record
    • Optional: $1225 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by beneficiary or department).
  2. Complete the online questionnaire in Law Logix
    The International Office (IO) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the IO.

Instructions for host departments

  1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items:
  2. The IO and department handle the prevailing wage and Labor Conditions Application requirements
  3. The IO prepares E-3 petition:
    • IO reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
    • IO files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number.
  4. The Receipt and Approval Notices are sent after the following processing times:
    • Within approximately 2-3 weeks, IO Front Desk emails the Beneficiary, Department Contact, and Payrolll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
    • Within approximately three to four months, IO Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the IO.
    • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documetns and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

Addressing dependents

The E-3 beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this E-3 extension filing.

  • Completed form I-539
  • Copy of dependent(s) visa stamp page
  • Copy of dependent(s) passport biographical page
  • Printout of dependent(s) I-94
  • $290 fee check made payable to The Department of Homeland Security (payable by your or your department)
  • Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.

Amended E-3

Instructions for E-3 beneficiaries

If the only change will be an increase/decrease in salary, please contact your assigned IO Advisor so that we can evaluate if an E-3 Amendment is necessary.

If a re-filing is necessary, complete the steps listed below.

  1. Submit the following required documentation to your host department:
    • Copy of passport biographical page
    • Current curriculum vitae (CV)
    • Copy of diploma(s)
    • Copy of transcript(s)
    • If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
    • Three most recent pay stubs from Northwestern (wait for your IO advisor to request these via email)
    • Copies of all E-3 approval notices
    • Copy of visa stamp
    • Printout of I-94
  2. Complete the online questionnaire in Law Logix
    The International Office (IO) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the IO.

Instructions for host departments

  1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items:
  2. The IO and department handle the prevailing wage and Labor Conditions Application requirements
  3. The IO prepares E-3 petition:
    • IO reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
    • IO files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number
  4. The Receipt and Approval Notices are sent after the following processing times:
    • Within approximately 2-3 weeks, IO Front Desk emails the Beneficiary, Department Contact, and Payrolll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
    • Within approximately three to four months, IO Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the IO.
    • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documetns and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

Addressing dependents

The E-3 beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this E-3 extension filing.

  • Completed form I-539
  • Copy of dependent(s) visa stamp page
  • Copy of dependent(s) passport biographical page
  • Printout of dependent(s) I-94
  • $290 fee check made payable to The Department of Homeland Security (payable by your or your department)
  • Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.