FASIS/HR Systems Training

FASIS courses provide information for employees and administrators regarding various HR-related systems and procedures. Most courses are offered regularly on both the Chicago and Evanston campuses; employees from either campus are welcome at any of the sessions.

What courses do I need to take?

Any employee may take HRS301 for guidance in recording work hours (biweekly employees), entering leave time (monthly employees), and approving hours (supervisors).

Financial and Business Administrators and others requiring access to employee and payroll data must take HRS101. This can be followed by HRS102, HRS103, HRS104, and/or HRS401 in any order depending upon the access required.

Hiring Managers and others responsible for the staff hiring process in a department may take HRS121 and/or HRP003. Those responsible for faculty hiring must contact the Office of the Provost for training and access.

Other courses, including HRS122 and HRS201, are offered to any employee that requires the specific access granted by that course.

Security Access

All courses, with the exception of HRS301, provide access to secure data. Although anybody may take these courses, security forms with proper authorization are required before access to the data will be granted.

Registration/Cancellation

Registration is required for all courses; simply log in to the Self Service Portal. On the right side, in the "My Other FASIS Functions" box, select Workplace Learning. A new window will open; click Request Training Enrollment. Click "Search by Course Number" and enter the number as noted below.  Or, enter "HRS" to see a list of all current FASIS courses.

No fee is charged to attend, but a chartstring is required when registering. If you do not show for the class or if you drop after the cancellation date, the chartstring will be charged a $50 drop fee per occurance.

Questions

All questions about FASIS training should be directed to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu or 847-467-3080.

FASIS Courses

HRS101: FASIS Lookup Training

HRS101 introduces users to the administration side of the Faculty and Staff Information System (FASIS), a web-based software application that records and tracks all HR-related data across the University.  This course will provide hands-on access to the most commonly used FASIS pages, supplemented with details about particular data that can be retrieved from within the system. 

This course is required for any user of the FASIS Administration system and is a prerequisite to taking HRS102, HRS103, HRS104, and HRS201.

Access: Although any employee may take this course, a complete and authorized FASIS Security Authorization Form is required to receive access to the system and data.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS102: Deployed Funding

HRS102 teaches administrators how to submit and approve position funding changes (the University account or grant from which a position is paid) and payroll journals (correcting previous charges) through an online approval process rather than through the traditional paper Position Data Form.

Pre-Requisite: HRS101

Access: An additional Deployment Security Form is required to receive access to the Deployed Funding functions; note that this in addition to the general security form required for HRS101.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS103: Temp Administration

At Northwestern, authorized supervisors and department heads have the ability to modify a temporary employee's record directly in FASIS without utilizing paper forms or approval processes.  HRS103 introduces users to the functions specifically related to maintaining temporary employees, including work-study students, non-work-study students, temporary non-students, and employees garnered through the NU Temp Center.

Pre-Requisite: HRS101

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS104: Query Development

The FASIS Query module allows authorized users direct access to the data stored in the FASIS database, providing for the creation of custom on-demand reports.  FASIS Query Development will train users on the language and logic required to conceive and build their own reports within the system, providing a much more robust way to use the data normally confined to the individual pages within FASIS.

Pre-Requisite: HRS101

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS105: Advanced Query Development

FASIS Advanced Query Development is intended for existing FASIS Query users already comfortable with creating basic multi-table queries who are looking to take their query use to the next level.  Note that this course will not include a review of basic query procedures; it assumes you're comfortable with the material covered in the FASIS Query Development(HRS104) course.

Pre-Requisites: HRS101, HRS104, and 3 weeks or more working with developing FASIS queries

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS121: Staff eRecruit

FASIS Staff eRecruit enables users to create, modify, and administer staff job openings and applicants for those openings.  Data Enterers will learn how to complete and submit a job for publication, while Hiring Managers will learn details about reviewing and responding to applicants using the eRecruit system.

Note: If you will be managing job openings and applicants for faculty, you must contact the Office of the Provost to arrange for training the Faculty eRecruit system.

Access: No security form is required for access to Staff eRecruit.  After attending this class, your access to job openings and applicants will be approved by the Human Resources Staffing Consultant for your department before access is provided.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS122: eDevelopment

The FASIS eDevelopment module provides users a means to administer University training and development programs.  Courses set up through eDevelopment are displayed in the Self Service Portal "Learning and Development" site, through which employees across the University can enroll.  eDevelopment provides course scheduling, enrollment tracking, and waitlist management accessible to course administrators and instuctors.

Access: Prior to receiving access to eDevelopment, the eDevelopment Security Form must be completed in full.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS202 / HRS203: Salary Planning

HRS202 and HRS203 are annual demonstrations that review the functionality of the FASIS Salary Planning pages that administrators use to complete the annual Salary Planning process.  Access to Salary Planning is provided only to those administrators responsible for entering end-of-year merit increases and budgeted salary information.

HRS202 is a demonstration of faculty salary planning only; HRS203 includes information for both faculty and staff planning.

Pre-Requisite: HRS101

Access: Access to the salary planning pages will only be granted to individuals at the request of a school administrator.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

View HRS202 Sessions and Register / View HRS203 Sessions and Register

HRS251: Faculty/Librarian eRecruit

HRS251 provides instruction for administrators who will be requesting faculty job postings (Pre-Search), entering data for faculty offer letters (eOffer), and/or administering email requests for candidate demographics (Self-Identification Emails).

Access: This course is provided on an as-needed basis; any employee requiring access must first consult with the Office of the Provost.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS301: Kronos Time System

Northwestern utilizes the Kronos time system across campus for reporting the hours and leave time of biweekly employees and recording the leave time for monthly employees.  This demonstration will cover all facets of the Kronos time system for both employee entry and supervisor approval.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS401: Position Data/Appointment Form

This course will cover the two major forms used by HR and Payroll to process HR records and payments: the Position Data and Appointment Form and the Additional Pay/Special Pay Form.  The former is a staple form required when any change to a University position or employment record is requested; the latter is used to provide extra pay to faculty and staff for additional duties performed at the University.

Access: This course is required for anyone who will be completing or approving a Position Data/Appointment Form.  There is no security form required to learn the procedures; however, the general FASIS Security Form must be completed if you will need to print forms from the FASIS system.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS402: Summer/Research Quarter Salary Form

This demonstration provides an overview for administrators who complete and process Summer/Research Quarter Salary forms.  Instructions, best practices, and the approval process will be discussed, and a number of varying examples will be provided.

New users of the form are encouraged to attend, as well as those who would like a refresher.  Numerous payroll staff will be on hand to provide personal assistance and answer specific questions.

Registration is encouraged but is not required.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRP003: E-Verify/Electronic I-9 Training

Form I-9 Section 2 Processor's Training is available for anyone who currently signs off on I-9s for a department or center. This includes department administrators, program assistants, hiring managers, or anyone else that assists in the hiring process.  Existing Section 2 Processors are required to attend a refresher training annually and will be notified when they are available.

Access: The I-9 Security Request Form PDF Document must be completed and signed before attending this class.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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