FASIS/HR Systems Training

FASIS courses provide information for employees and administrators regarding various HR-related systems and procedures. Most courses are offered regularly on both the Chicago and Evanston campuses; employees from either campus are welcome at any of the sessions.

What courses do I need to take?

Financial and Business Administrators and others requiring access to employee and payroll data must take HRS101. This can be followed by HRS102, HRS103, HRS104, and/or HRS401 in any order depending upon the access required.

Hiring Managers and others responsible for the staff hiring process in a department may take HRS121 and/or HRP003. Those responsible for faculty hiring must contact the Office of the Provost for training and access.

Other courses, including HRS122 and HRS201, are offered to any employee that requires the specific access granted by that course.

Security Access

All courses, with the exception of HRS301, provide access to secure data. Although anybody may take these courses, security forms with proper authorization are required before access to the data will be granted.

Registration/Cancellation

Registration is required for all courses; simply log in to the Self Service Portal. On the right side, in the "My Other FASIS Functions" box, select Workplace Learning. A new window will open; click Request Training Enrollment. Click "Search by Course Number" and enter the number as noted below.  Or, enter "HRS" to see a list of all current FASIS courses.

No fee is charged to attend, but a chartstring is required when registering. If you do not show for the class or if you drop after the cancellation date, the chartstring will be charged a $50 drop fee per occurance.

Questions

All questions about FASIS training should be directed to fasistraining@northwestern.edu.

FASIS Courses

HRS101: FASIS Lookup Training

Description: FASIS Lookup Training is the first training course required for any employee needing access to administrative HR/Payroll data. This course introduces users to common HR data and codes, covers security policies related to accessing HR data, and provides a hands-on demonstration of the most commonly used pages in the FASIS Administration system. Users who have submitted the required authorization form (see below) and have been approved for access will receive their own system login at the conclusion of this training course.

Who should take this course? Any employee that will require access to Human Resources or Payroll data/reports as part of their job responsibilities.

Access: A completed FASIS Security Authorization Form is required to receive system access after the training.

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS102: Deployed Funding

Description: Deployed Funding provides instruction for existing FASIS Administration users to enter, modify, and manage the university chartstrings and grant accounts that provide payment for employees' paychecks.  

Who should take this course? Any administrative user that will be responsible for managing the financial processes related to employee pay.

Pre-Requisite: HRS101

Access: An additional Deployment Security Form is required to receive access to the Deployed Funding functions; note that this in addition to the FASIS Security Form required for HRS101.

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS103: Temp Administration

Description: Temp Administration training provides authorized users with the ability to maintain basic job information for temporary employees in FASIS, including updating pay rates, changing funding chartstrings/grants, and terminating temps upon completion of their work.

Who should take this course? Any employee who is responsible for managing the HR data for temporary employees and/or work-study students in their department or unit.

Pre-Requisite: HRS101

Access: Access to the temp panel should be indicated on the main FASIS Security Form when submitted for the HRS101 training.

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS106: Running Public Queries

Description: This brief demonstration is conducted online and provides users with information about existing public query reports that may be run in FASIS.  An overview of some of the common reports will be provided, and users will gain access to run these reports following completion of the training.

Who should take this course? Any existing FASIS Admin user that needs access to run existing public queries. This course is intended for those that do not need to take the full HRS104 Query Development class, or those that need immediate access to run queries but are not yet ready to take the HRS104 training.

Pre-Requisites: HRS101

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS104: Query Development

Description: The Query Development class is intended for those who are familiar with FASIS data and are ready to start creating their own queries.  The course will be comprised of two 2.5-hour sessions, scheduled one week apart:

Day 1:

  • Introduction to querying,
  • Query best practices,
  • Common query tables,
  • FASIS codes and common criteria, and
  • Creating simple (one-table) queries.

Day 2:

  • Additional query tables,
  • Multi-table inner and outer joins,
  • Implications of joins and join criteria, and
  • Building common multi-table queries.

Attendance at both days is required to complete the course and maintain query access.  

Who should take this course? Existing FASIS Admin users who have used the system regularly and are comfortable with FASIS data, codes, and system pages. Those who have not reached this level of familiarity, but need immediate access to run queries, should take HRS106 in the interim.

Pre-Requisite: HRS101; familiarity with FASIS data

Access: Access to the Query Development should be indicated on the main FASIS Security Form when submitted for the HRS101 training.

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS105: Advanced Query Development

Description: This class is intended for users proficient in creating multiple-join queries and will discuss the following advanced options: advanced criteria, non-standard joins, prompts, subqueries, and using Oracle SQL expressions. This training will be conducted as a demonstration and discussion; hand-on system work will not be included.  (Note-taking recommended!) 

Who should take this course? Any existing FASIS Admin user who is proficient in creating their own multiple-join queries but would like to learn more advanced functionality to extend their query skills.

Pre-Requisites: HRS101, HRS104, and a high level of proficiency creating queries

Questions: For more information about this course, please contact fasistraining@northwestern.edu.

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HRS111: FASIS Cognos Reporting

This online FASIS Cognos Reporting demonstration will provide an overview of FASIS data and reports available in the Cognos (BI) Reporting tool.

Access: Access to reports requires the HRS101 Lookup Training course, and the associated FASIS Security Form and VISTA/Cognos Security Form.

Questions: Please direct questions about FASIS training to fasistraining@northwestern.edu.

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HRP003: E-Verify/Electronic I-9 Training

Form I-9 Section 2 Processor's Training is available for anyone who signs off on I-9s for a department or center. This includes department administrators, program assistants, hiring managers, or anyone else that assists in the hiring process. 

Access: The I-9 Security Request Form PDF Document must be completed and signed before attending this class.

Questions: Please direct questions about FASIS training to fasistraining@northwestern.edu.

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HRS121: Staff eRecruit

FASIS Staff eRecruit enables users to create, modify, and administer staff job openings and applicants for those openings.  Data Enterers will learn how to complete and submit a job for publication, while Hiring Managers will learn details about reviewing and responding to applicants using the eRecruit system.

Access: No security form is required for access to Staff eRecruit.  After attending this class, your access must be approved by the Human Resources Staffing Consultant for your department.

Questions: Please direct questions about FASIS training to fasistraining@northwestern.edu.

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HRS122: eDevelopment

The FASIS eDevelopment module provides users a means to administer University training and development programs.  Courses set up through eDevelopment are displayed in the Self Service Portal "Learning and Development" site, through which employees across the University can enroll.  eDevelopment provides course scheduling, enrollment tracking, and waitlist management accessible to course administrators and instuctors.

Access: Prior to receiving access to eDevelopment, the eDevelopment Security Form must be completed in full.

Questions: Please direct questions about FASIS training to fasistraining@northwestern.edu.

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HRS201 / HRS203: Salary Planning

HRS201, HRS202, and HRS203 are annual demonstrations that review the functionality of the FASIS Salary Planning pages that administrators use to complete the annual Salary Planning process.  Access to Salary Planning is provided only to those administrators responsible for entering end-of-year merit increases and budgeted salary information.

Pre-Requisite: HRS101

Access: Access to the salary planning pages will only be granted to individuals at the request of a school administrator.

Questions: Please direct questions about FASIS training to fasistraining@northwestern.edu.

View HRS201 Sessions and Register / View HRS202 Sessions and Register / View HRS203 Sessions and Register

HRS251: Faculty/Librarian eRecruit

HRS251 provides instruction for administrators who will be requesting faculty job postings (Pre-Search), entering data for faculty offer letters (eOffer), and/or administering email requests for candidate demographics (Self-Identification Emails).

Access: This course is provided on an as-needed basis; any employee requiring access must first consult with the Office of the Provost.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS301 / HRS302: Kronos Time System

Northwestern utilizes the Kronos time system across campus for reporting the hours and leave time of biweekly employees and recording the leave time for monthly employees.  These brief demonstrations will cover all facets of the Kronos time system for employee entry and supervisor approval.

HRS301 is a 30-minute online demonstration of time entry for temporary employees, and exempt and non-exempt staff members; HRS302 immediately follows and provides an overview of approval and maintenance functions available to managers.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS401: Position Data/Appointment Form

This course will cover the two major forms used by HR and Payroll to process HR records and payments: the Position Data and Appointment Form and the Additional Pay/Special Pay Form.  The former is a staple form required when any change to a University position or employment record is requested; the latter is used to provide extra pay to faculty and staff for additional duties performed at the University.

Access: This course is required for anyone who will be completing or approving a Position Data/Appointment Form.  There is no security form required to learn the procedures; however, the general FASIS Security Form must be completed if you will need to print forms from the FASIS system.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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HRS402: Summer/Research Quarter Salary Form

This demonstration provides an overview for administrators who complete and process Summer/Research Quarter Salary forms.  Instructions, best practices, and the approval process will be discussed, and a number of varying examples will be provided.

New users of the form are encouraged to attend, as well as those who would like a refresher.  Numerous payroll staff will be on hand to provide personal assistance and answer specific questions.

Registration is encouraged but is not required.

Questions: Please direct questions about FASIS training to Chris Tondini, Senior Training Specialist, at tondini@northwestern.edu.

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