University Scheduled Holidays

Holidays for Northwestern University staff will be observed according to the following calendar:

Holiday 2012 2013 2014 2015
New Year's Day Mon, Jan 2, 2012 Tue, Jan 1, 2013 Wed, Jan 1, 2014 Thu, Jan 1, 2015
Martin Luther
King, Jr. Day
* Mon, Jan 21, 2013 Mon, Jan 20, 2014 Mon, Jan 19, 2015
Memorial Day Mon, May 28, 2012 Mon, May 27, 2013 Mon, May 26, 2014 Mon, May 25, 2015
Independence Day Wed, July 4, 2012 Thu, July 4, 2013 Fri, July 4, 2014 Fri, July 3, 2015
Labor Day Mon, Sept 3, 2012 Mon, Sept 2, 2013 Mon, Sept 1, 2014 Mon, Sept 7, 2015
Thanksgiving Day Thu, Nov 22, 2012 Thu, Nov 28, 2013 Thu, Nov 27, 2014 Thu, Nov 26, 2015
Day After Thanksgiving Fri, Nov 23, 2012 Fri, Nov 29, 2013 Fri, Nov 28, 2014 Fri, Nov 27, 2015
Christmas Eve Mon, Dec 24, 2012 Tue, Dec 24, 2013 Wed, Dec 24, 2014 Thu, Dec 24, 2015
Christmas Day
Tue, Dec 25, 2012 Wed, Dec 25, 2013 Thu, Dec 25, 2014 Fri, Dec 25, 2015
New Year's Eve Mon, Dec 31, 2012 Tue, Dec 31, 2013 Wed, Dec 31, 2014 Thu, Dec 31, 2015

* Martin Luther King, Jr. Day was not a paid University holiday prior to 2013.

Holidays specified in union contracts are observed according to those contracts, even if different from this calendar.  Holidays for the NU-Q campus may differ from these dates.

Holiday Eligibility

Eligibility for paid time away from work is determined by the following criteria:

  • The staff member must be employed by Northwestern University in a regular benefits-eligible position
  • The staff member must be compensated from the Northwestern University payroll system, and
  • The staff member must hold a position or an appointment with a total full-time equivalent (FTE) greater than or equal to 50 percent (0.50).

Scheduled Holidays

Usually holidays that fall on a Sunday are observed on the following Monday and holidays falling on a Saturday are observed on the previous Friday. Staff members in part-time positions are paid on a prorated basis for scheduled University holidays.

In certain circumstances, staff members may be scheduled to work on a day that the University observes as a holiday. In such cases, non-exempt staff members will receive holiday pay at the regular hourly rate or an alternate workday off (as outlined below) plus one and one-half times their regular hourly rate for the hours actually worked on the holiday. 

If a holiday falls on a staff member’s scheduled day off, the staff member will receive an alternate workday off. This alternate day off must be scheduled with supervisor’s approval within 30 days of the holiday. For example, if a holiday falls on a Thursday when a staff member is not scheduled to work, the staff member may take another day off within 30 days of the University holiday with prior
supervisory approval.

Scheduling of vacation, personal floating holidays, and alternate holidays is always at the mutual convenience of the staff member and the employing department/unit and requires the prior approval of the supervisor.

For more information about the University Scheduled Holidays policy, refer to page 6.1 in the Staff Handbook.