Quick Steps for Approving Staff Conflict of Interest Questionnaire

  1. Access FASIS Self Service

  2. Log in using your Net ID and password.

  3. Click on the Manager Conflict of Interest folder. Then click on the List of COI Questionnaires panel.

  4. The search page will default to the year 2008. Either search for a specific department number or click Search without entering any search criteria for a listing of all the department numbers you have access to.

  5. The List of COI Questionnaires panel will give you a listing of all the staff employees for whom you are a COI approver. From this page, you will also see the date an employee completed the questionnaire along with their Y (yes) and N (no) answer to each question.

    If the employee has not completed their questionnaire, the Signature Date and answer columns will be blank. To send the employee a standard reminder email; click the ’Send Email’ button.

  6. To view an employee’s detailed questionnaire, click the View button located to the right of the employee name. Please note: The View button will not be available until the employee has completed the questionnaire.

  7. If the employee answered “No” to all six questions, you may approve the questionnaire by clicking the Approve checkbox to the left of the employee name. Then click the Save button.

  8. If the employee answered “Yes” to one or more questions, you must go into the detailed questionnaire to review and approve the questionnaire. Click the View button. 

  9. Once the View button is clicked, you will be able to see the comments made by the employee. Below the employee’s comment box is a section for the manager to complete. For each “Yes” question, you must click one of the manager radio button choices and also provide a comment in the Manager /School Admin Comment field. The manager radio button choices are described below:

    Not a Conflict     – This designation should be used when the information reported by the employee is determined by his or her supervisor/manager to not be a conflict of interest. The reported information would be considered a disclosure of information. The manager may wish to discuss this issue with the employee to ensure a mutual understanding regarding this determination.

    Resolved Conflict – This designation should be used when the information reported by the employee is determined to be a potential conflict of interest by the employee’s supervisor/manager, and the supervisor/manager has worked with the employee to resolve and manage the issue, thus eliminating any question of a possible conflict of interest.

    Pending Review     – This designation should be used when the supervisor/manager needs to seek additional guidance on issues for which he or she does not or cannot approve.  After seeking appropriate guidance, the supervisor/manager may then select the appropriate choice [Not a Conflict or Resolved Conflict] and document what actions were taken or decisions that were made to conclude the review.

    The questionnaire cannot be approved if one or more questions are in “Pending Review” status.

  10. Navigate through the questionnaire pages by clicking the Next Page and Previous Page buttons provided at the bottom of each page.

  11. To approve the questionnaire, click the Approve button to approve the questionnaire and then click the Save and Return button to save your approval.Click the Not Approve button to choose not to approve the questionnaire and then click the Save and Return button to save this choice. When you choose this option, the words “Return for Review” will appear under the Approval signature line and an employee will receive a standard email.

  12. If you want to save your comments and come back to approve at a later time, click the Save and Return button.

  13. You may also review and approve employees' questionnaires from the Search by Employee panel if you choose.

  14. When you are finished approving each employee’s questionnaire, click the Sign Out link at the top right hand corner of the screen to log out of Self Service.

  15. If there is an employee for whom you feel you should not be the Conflict of Interest approver, discuss this with your Department Manager or School Administrator. Department Managers and School Administrators have access to update Conflict of Interest approvers via the Reports To page in FASIS Administration.

  16. For detailed instructions please review the full tutorial PDF Document on the Conflict of Interest Page.