Policies & Forms

Personal floating holidays (PFH)

Effective September 1, 2011

Personal floating holidays accrual plan

The University annually provides up to three personal floating holidays (PFHs) as paid time off from work each fiscal year (September 1 - August 31)

Employees covered

Regular exempt and non-exempt staff, research staff, and post-doctoral fellows

Eligibility - current employees

New Employees hired on and after September 1st will be granted PFHs as follows:

If the hire date is 9/1 through 11/30, then 3 PFHs will be granted upon hire.
If the hire date is 12/1 through 2/29, then 2 PFHs will be granted upon hire.
If the hire date is 3/1 through 5/31, then 1 PFH will be granted upon hire.
If the hire date is 6/1 through 8/31, then no PFH will be granted upon hire.

Three PFHs will be granted on each subsequent September 1st following the date of hire.

Eligibility - part time employees

Personal floating holidays earned by part-time exempt and non-exempt staff employees are pro-rated based on the percentage of their time worked. If the staff employee is a 50% FTE, one-half of three PFHs will be granted.

Carryover

For exempt staff, personal floating holidays that are unused at the end of the fiscal year (August 31st) are forfeited.

For non-exempt staff, personal floating holidays received during the fiscal year should be taken by the end of the fiscal year. However, personal floating holidays of non-exempt staff that are earned by not taken by the end of the fiscal year will be converted to sick time and be available as paid time in the case of illness.

Transfer and separation

When an employee transfers to another position in the University, the employee and supervisor should ensure that the University approved time entry system is up to date and accruals are approved by the supervisor. Employees who transfer from one department/unit to another retain their personal floating holiday accruals.

When a staff member's primary role is subsequently designated as faculty, all personal floating holiday time will be paid out upon transfer to the faculty status.

On separation from the University, the employee and supervisor must approve the balances of vacation and personal floating holiday time in the University approved time entry system to ensure the staff employee receives the correct accrual payout.

Scheduling

Employees must request personal floating holiday time off in advance and receive approval from their supervisor. Personal floating holidays are available to employees for personal business, family sickness, and religious observance, and may also be used as an extension of bereavement time or vacation time.

Scheduling personal floating holidays on short notice for emergency purposes is at the discretion of the supervisor, who may request documentation of the reason for the emergency.

No Advance. Personal floating holiday time cannot be taken before it is granted.

Not cashable. No payment is made to an employee in lieu of personal floating holiday time, exempt at termination of employment as specified above.