Personal leave is absence taken for personal development related to University employment, for research, for travel, for seeking re-employment after involuntary separation as through staff reduction, or for continued medical or family care after the expiration of a medical or family care leave.
Service. One continuous year of service is required for an individual to take personal leave of absence.
Standing. Good standing is required in order to qualify for a personal leave.
Need. Personal leave is granted for personal development related to University employment, for research, for travel, or after involuntary separation from the University at no fault of the individual.
Holding the job. If the employing department’s operations permit, the department may hold the job for up to 3 months, and renew the holding of the job in three month increments to a maximum of one year of leave. If the department does not hold the job, the leave becomes at large, and it may be renewed with the Human Resources department up to a maximum of a year providing the reason for taking the leave continues. There is no guarantee of re-employment for leave at large.
Staff reduction leave. A personal leave resulting from a University initiative and at no fault of the individual, such as a leave resulting from a staff reduction, can be extended quarterly to a maximum of one year of leave, although there is no holding of a job and no assurance of return to University employment.
Pay. Personal leave starts with use of accrued vacation and personal floating holidays. No sick time is paid during personal leave. Accrued vacation and personal floating holidays have been paid, the leave continues as unpaid leave.
Insured benefits. An individual on a personal leave can continue insured benefits by paying the full premium for the insurance, including the portion otherwise paid by the University.
Application. The leave application is obtainable from the Department of Human Resources or a school’s business office. It is completed by the employee, given to the supervisor for approval, and forwarded to Human Resources. Thirty days notice is needed except in emergencies. The Benefits Division notifies the employee about benefits availability.
Certification. A letter explaining of the purpose of the personal leave is to accompany the application, describing the travel, research, or program of self- development related to University employment to be undertaken during the leave. A personal leave to continue leave of absence for medical or family care requires medical certification of the need for the extension to a personal leave.
Approval. The employee’s supervisor approves the payment of paid time benefits, the holding of the job, and a recommendation for the leave. Confirmation by the Department of Human Resources is required to begin the leave.
Return to work. The employee reports to work as scheduled at the end of the leave.
Extension. Personal leave resulting from a University initiative at no fault of the individual, such as a staff reduction, makes the individual eligible to renew a personal leave quarterly to a maximum of one year, without assurance of return to University employment.