Medical Leave


Medical leave is absence to care for a personal serious health condition, as confirmed by the employee's Healthcare provider.


Service. One continuous year of service is required for an individual to take medical leave of absence.

Hours. FMLA Leave is available to staff and instructional faculty who have worked at least 1,250 hours during hte past continuous 12 months of service.


Holding the job. The job is held for up to 12 weeks in any 12 month period. In the case of intermittent leave or a reduced work schedule, the job is held for the time equivalent of 12 weeks of the employee’s work schedule. If paid time is accrued beyond 12 weeks, whether as sick time or vacation, the job is held for the duration of the paid time. If department operations permit, the employing department may hold the job beyond 12 weeks, but no longer than the 6 months of EST.

Pay. Incidental sick time and approved extended sick time are used for the duration of the leave.

Benefits. An individual on a paid medical leave will continue to have benefits coverage. The University continues to pay the employer contribution during a medical leave.

Unpaid leave. An individual on an unpaid leave will be billed for benefits coverage. Commuter benefits cannot be accessed or changed when on an unpaid leave of absence. The deadline to make changes to commuter benefits is the 5th of the month prior. Please make any necessary changes prior to that deadline. For additional question on the commuter benefits, visit

How to Apply for Medical Leave

Application. The staff member must contact The Hartford 30 days prior to the leave. Instructional faculty must contact The Hartford 60 days prior to the start of the leave as well as their Dean's office for academic planning. You can reach The Harford at 1-888-541-7283. Click here to view the step by step process of applying for a leave.

End of the leave

Return to work. At the expiration of an FMLA leave, staff members and instructional faculty members return to the same or an equivalent position as was held when the leave began.

Extension. If the leave of absence extends longer than the approved period, the staff member or instructional faculty member must request an extension from The Hartford prior to the expiration of the FMLA leave. If the staff member or instructional faculty member does not return from the leave of absence and does not request an extension, their employment will be subject to termination.