Personal Payroll Information

We are located at 720 University Place , 2nd Floor on the Evanston campus (847-491-7362) and at Abbott Hall, Room 850 on the Chicago campus (312-503-9700).

Direct Deposit

All employees should sign up for direct deposit. Many local banks (US Bank, Chase, First Northern Credit Union, First Bank, LaSalle Bank, Citibank, First American Bank, and others) offer free checking accounts when you sign up for direct deposit of your payroll. Signing up for direct deposit guarantees that your payroll will be deposited to your bank account on pay day without risk of your check being misdirected or lost in the mail. Enrollment is immediate when entered through the HRIS self-service web site. Individuals are also able to sign up to split their payroll between multiple bank accounts. Employees hired on or after January 1, 2007 paid through the university must be paid by direct deposit or the "Paychek Plus pay card" program.

•  Please visit our direct deposit web page for the enrollment form, policy, and much more.

Pre-tax Transit

Northwestern University offers pre-tax savings for faculty and staff that sign up for the Chicago Card Plus or RTA transit checks for Metra. In addition, you can purchase tickets with pre-tax payroll deductions for the Chicago campus shuttle to the Metra train stations on the University Service web page.

•  Pre-tax Transit Information ( PDF)
•  Pre-tax Transit Application ( PDF)

I-9 Employment Eligibility Verification

All employees are required to provide proof of employment eligibility before receiving any payroll payment. Employees must complete form I-9 within 3 days of employment either in the employing department or in the Payroll office. Employees must provide original documentation to complete the I-9 as listed on back of form I-9 (most commonly either a passport or combination of picture identification such as drivers license, state ID, or school ID and also original Social Security Card or certified birth certificate). Providing this original documentation (no copies) is required.

•  I-9 Employment Eligibility Verification Form ( PDF)

Address Changes and Other Self-Service Options

Employees can enter address changes, view all paycheck information including payments about to be made, enroll or make changes to direct deposit bank accounts, and more on the HRIS self-service web site. Address changes can also be made using the manual paper form.

•  Personal Data Form ( PDF) (Please use self-service website.)

All biweekly staff and temporary employees must report their time using our web-based Electronic Time Entry System (ETES). Schedules of pay periods and cut-off dates as well as computer based tutorials are available on our ETES web site.

Additional Resources

•  Paycheck Format Information
•  Rules for Holiday Pay
•  Employment Verification