Kronos Time System

We can be reached via email to kronoshelp@northwestern.edu or by phone at (847) 467-7606.
URL for Kronos: https://www-kronos.itcs.northwestern.edu/wfc/logon (must be on campus or use VPN). At this time, MAC users should use the following URL to access Kronos: https://www-kronos.itcs.northwestern.edu/wfc/applications/wtk/html/ess/logon.jsp.

How to access and use Kronos

Northwestern University's Kronos Time System is used to record time for all biweekly staff and temporary employees. Access to Kronos is only available on campus not including university housing unless using VPN.

•  How to Access and Use Kronos for Biweekly Employees and Supervisors
•  Information for Exempt Staff Leave Accruals
•  Recommended Versions of Web Browsers
•  Download VPN from IT web site
•  Rules for Holiday Pay
•  Information Regarding the Development and Conversion to Kronos

Kronos Training Manuals

•  Temporary Employee Kronos Manual ( PDF)
•  Temporary Employee Quick Step ( PDF)
•  Biweekly Regular Employee Kronos Manual ( PDF)
•  Supervisor Kronos Manual ( PDF)
•  Employee Exempt Leave Accruals User Guide ( PDF)
•  Supervisor Exempt Leave Accruals User Guide ( PDF)

Hiring Hourly Temporary Employees

Hiring nonexempt temporary employees including work-study students requires completing the Personal Data Form with the supervisor completing the box at the bottom of the form and faxing it to 847-491-3733 (Evanston campus) or 312-503-9702 (Chicago campus). The Payroll office will enter all new job records within 24 hours providing the employee and supervisor access to Kronos. If the employee is a new hire, additional forms to be submitted by mail or dropped off at our office include I-9 Employment Eligibility Verification Form and federal and state W4 forms.

•  Personal Data Form ( PDF)
•  Electronic I-9 and E-Verify - information and link to URL
•  Direct Deposit ( PDF) (Please use Self-Service website)
•  Federal Form W-4 ( PDF)
•  Illinois Form W-4 ( PDF)

Schedules of Payroll Cut-Off Dates

•  Biweekly Kronos Schedule ( PDF)

Other Forms

There is a Kronos administrator form that must be completed by new supervisors. There is also a form for biweekly staff with a flexible schedule.

•  Kronos Supervisor Approval Authorization ( PDF)
•  Hyperfind Query Request ( PDF)
•  Flexible Schedule Form ( PDF)