Electronic Time Entry System (ETES)

We can be reached via email to eteshelp@northwestern.edu or by phone at (847) 467-7606.

How to access ETES

Northwestern University 's ETES is used to record time for all biweekly staff and temporary employees. Access to ETES is only available on campus not including the dorms unless using VPN.

•  Access to ETES
•  Using your NetID to access ETES
•  Recommended Versions of Web Browsers
•  Download VPN from IT web site

Training, Policies, and Procedures

We have computer based training for the ETES system. We also have policies and procedures which are important to using ETES.

•  Computer Based Tutorials
•  ETES Biweekly Regular Employee Procedure Manual ( PDF)
•  ETES Temporary Employee Procedure Manual ( PDF)
•  ETES Supervisor Procedure Manual ( PDF)
•  Rules for Holiday Pay
•  ETES Policies ( PDF)

Hiring Hourly Temporary Employees

Hiring nonexempt temporary employees including work-study students requires completing the Personal Data Form with the supervisor completing the box at the bottom of the form and faxing it to 847-491-3733 (Evanston campus) or 312-503-9702 (Chicago campus). The Timekeeping office will enter all new job records within 24 hours providing the employee and supervisor access to ETES. If the employee is a new hire, additional forms to be submitted by mail or dropped off at our office include I-9 Employment Eligibility Verification Form and federal and state W4 forms.

•  Personal Data Form ( PDF)
•  I-9 Employment Eligibility Verification Form ( PDF)
•  Federal Form W-4 ( PDF)
•  Illinois Form W-4 ( PDF)

Schedules of Payroll Cut-Off Dates

•  Biweekly Staff ETES Schedule ( PDF)
•  Biweekly Temp ETES Schedule ( PDF)

Other Forms

There is an ETES administrator form that must be completed by new ETES supervisors. There is also a form for biweekly staff with a flexible schedule.

•  ETES Supervisor Approval Authorization ( PDF)
•  Flexible Schedule Form ( PDF)
•  Flexible Schedule Form Instructions ( PDF)