Administrator Payroll Information

We are located at 720 University Place , 2nd Floor on the Evanston campus (847-491-7362) and at Abbott Hall, Room 850 on the Chicago campus (312-503-9700).

Schedules of Payroll Cut-Off Dates

•  Monthly Payroll Schedule of Cut-Off Dates and Pay Dates for Position / Appointment and Additional Pay Forms ( PDF)
•  Biweekly Payroll Schedule of Cut-Off Dates and Pay Dates for Position / Appointment, Additional Pay, and Special Pay Forms ( PDF)
•  Schedule of Cut-Off Dates for Deployment of Funding Data Entry and Approvals ( PDF)
•  Biweekly Staff ETES Schedule ( PDF)
•  Biweekly Temp ETES Schedule ( PDF)

Funding and Journals

Funding for positions and temporary employees and journal entries have been deployed to departments using HRIS. If a journal is over 90 days old, a paper journal must be submitted along with backup and 90 exception memo explaining why it is late. Paper journals are also necessary when crossing fiscal years or when involving some non-deployed departments. All paper journals should be submitted to the payroll office first for further forwarding to ASRSP or Accounting Services after our review.

•  HRIS Journals ( PDF)
•  Salary Distribution Adjustment for Nine-Month Faculty Appointment (non-Medical School) ( PDF)
•  Salary Distribution Adjustment for Nine-Month Faculty Appointment ( Medical School ) ( PDF)

Benefit Rates

There are multiple fringe benefit rates that may be applied to payroll payments depending on the account. These rates may change each fiscal year. More information on university accounts and employee fringe benefit rates can be found on the Office of Budget Planning web site.

Additional resources

•  Schedule of Payroll and HRIS classes
•  HRIS web page including HRIS codes
•  HRIS Data Definitions Committee: Findings and Recommendations