Position Management Information

• Direct Access to Cognos Reporting

Position Management’s goal is to provide schools and departments with the information needed to manage positions and salary budgets effectively. Initially, Position Management will only effect exempt and non-exempt staff positions, with faculty and research positions following later. Positions for graduate students, temporary employees, and work-study students will not be included.

Converting Reports from CUFS to the NU Financial System:
FASIS has converted data from CUFS to NU Financials. Fiscal year 2009 data has been converted and these reports are available to run.
Fiscal Year 2008 data will remain in the CUFS format.

Position Budgeted Salary Page for Staff Positions
In 2007, a Budgeted Salary field was added to each active staff position. For filled positions, this field was loaded with the current incumbent’s annual salary. For vacant positions, the Budgeted Salary was filled with the prior incumbent’s salary.
With the Position Budgeted Salary page, administrators can change the Budgeted Salary field as needed for individual positions.
How is the page used?

Payroll Expense Distribution (PED) Vista Reports
The following reports can be used in addition to the Position Management reports: NWPAY013, GL Rpt by Department,
NWPAY013A, GL Rpt by Dept for Mult Positions, NWPAY016B, Rpt by Account
A column displaying the Position Budgeted Salary is displayed on each report.
This field is displayed only for Staff positions (where the Position Type is equal to STF, and the Position Category is equal to either EXM or NEX).
In cases where the position has multiple funding lines, the Budgeted Salary is split based on the funding distribution.

Procedures for Managing Staff Positions
Position Management Procedures

Cognos Business Intelligence (BI) Position Management Reports
The Cognos Position Management reports present position, employee, and GL expense data from FASIS.
Instructions and Definitions for the Cognos Position Management Reports
Cognos Authorization form

Questions and Training:
Any questions may be directed to Maureen O'Toole at m-otoole@northwestern.edu.
Click here to enroll in the FASIS Cognos Reporting class.