Persons of Interest Information

UPDATE: APRIL 2007

Introduction
Persons of Interest are individuals who have some affiliation with the University and who need access to certain services provided by the University, but are neither formal employees nor students. As a Person of Interest (POI), individuals may have privileges such as a NetID, Meeting Maker, email, wildcard, administrative systems, etc.

Project Purpose
Currently, affiliated individuals are receiving their privileges via separate units within the university, resulting in scattered sources of information with limited tracking capabilities.

To improve this process, we will implement the use of the Persons of Interest feature available in HRIS, thus allowing the University to capture the broader NU community in one definitive source.

Process for Implementing POIs
Identify the POI types and associated access requirements.
- In February, we distributed a questionnaire to employees who are currently authorized to provide access to affiliated individuals, in order to gain a better understanding of the population and purpose for which affiliated individuals are granted privileges.
- From the questionnaire results, POI types were identified and categorized by affiliation and access requirements.

POI types will be implemented in phases. The entire project is expected to run through early winter.
- POI types that have an immediate need to be in HRIS system will be manually entered by the Payroll department.
- Subsequently, security requirements will be established for units to enter their own POIs.
- And finally, POI types loaded via batch process will be implemented, allowing time to develop an interface to HRIS.

Below are the developmental next steps of this project.
- Policy to define who is considered a POI
- A communication plan to inform department managers about POI
- Training materials for entering/viewing POIs
- A POI page accessible through HRIS Self Service

 

POI Committee Members
This project is managed by Kathy Tessendorf, Leslie Gardner, and Kathy Watson of HRIS.

 

Committee members include:
Amanda Barlow - Kellogg
Renata Oplatek – School of Continuing Studies
Larry Sklar – Office for Research Information Systems
Phil Tracy - IT Information Systems Architecture
Luna Rajbhandari – Office of Change Mgmt - RDIA
Alan Wolff – McCormick Administration
Pawel Dubak – School of Continuing Studies

As well as advisement from:
Merrill Silverman – University Police
John Coleman – Parking Services
Patrick Martin – University Registrar
Mike Maysilles – University Registrar
Ann Dronen – University Enrollment
Maureen Knight-Burrell - ITMS
Karen Duewel - ITMS
Anne Goldberg - ITMS
Teresa Ceputis - ITMS
Art Monge – Wildcard Office

And additional feedback from:
Elfi Sanderson - Center for Talent Development
Jonathan Lewis - Feinberg School of Medicine
Karen Kelley - Feinberg School of Medicine
Rocky Xu - Feinberg School of Medicine
Beth Bogdewic - The Graduate School
Bill Rett - The Graduate School
Mary Pat Doyle - The Graduate School
James Lequar - Kellogg Information Systems
Cory Wikan - Music Administration
Vincent McCoy - NU Library
Christopher Hurless - School of Communication