Self Service Portal: Tasks

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Tasks

Your Tasks list contains system-related tasks that you must complete (currently used only for eRecruit job approvals). Managers with eRecruit "Authorizer" access can review and approve job openings via this pagelet.

System-Generated Tasks:
  • Approval Workflow: A staff job opening has been entered in eRecruit that requires your attention.  You must review the job opening and approve (or deny) it.
  • Approval Workflow (Faculty): A faculty job opening has been entered in eRecruit that requires your attention.  You must review the job opening and approve (or deny) it.

At this time, no other system-related tasks will appear in this list.  For example, a pending approval for an employee's training request will not appear here.

Tips:

  • The Tasks pagelet will only display your first five tasks. To see all, click the Show All/Enhanced link to view your full worklist.
  • It may take up to 30 minutes for a new item to appear in your worklist once it has been entered into the system. Any approved or denied tasks will drop off your list immediately and routed to the next authorizer (if one exists).
  • The Add a Task button will always be grayed out and is not available.

Procedures & Documentation


To "work" a system-generated approval item:
1. Click the appropriate link in your tasks list.
  • To see additional details for each task, click the Show All/Enhanced link first.
2. Review the job opening details for the staff or faculty job posting.  Don't forget to review all data on each tab.
3. Click the "Approvals" tab, and locate the Approval section at the bottom of the screen.
4. Enter any appropriate information in the Comments box, especially if you will be denying or pushing back the opening.
5. Click the appropriate button:
  • Approve: Sign your approval to the job opening; it will pass to the next approval in line.
  • Deny: Deny and cancel the job posting.
  • Pushback: Send the job opening back to the creator for revision.  You will be asked to re-approve the job opening when it is resubmitted.
6. Click the "Home" link in the top right corner of the Portal to return to the main Portal screen.
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