Time and Leave Entry

Kronos is the University's official time entry system; biweekly-paid regular staff and temporary employees log hours into Kronos each pay period. Monthly-paid staff use Kronos to record vacation, sick, and other leave time each month.

Kronos is accessible from any on-campus wired or wireless computer. To use Kronos from off-campus or University housing, you must connect to the NU VPN first. New employees and supervisors automatically receive access to Kronos the day after the employee has been hired.

Regular (Java-based) Kronos Login Login Non-Java Kronos Login Login
  • Contains full Kronos functionality
  • Accessible using a PC with Java 1.6, update 33 or later installed
  • Accessible for most Macs with a recent browser and operating system
  • Instructions for Java-Based Kronos:
    • Biweekly/Temp Time Entry: Guide PDF Document
    • Monthly Leave Entry: Guide PDF Document
    • Approving Biweekly Time: Guide PDF Document
    • Approving Monthly Leave: Guide PDF Document
  • Contains basic time entry functionality
  • Accessible via any PC, Mac, or other device that does not work correctly with the regular login
  • Must be used if your computer contains only Java 1.7 and does not have a version of Java 1.6 (update 33 or later) installed.
  • Instructions for Non-Java Kronos:
    • Biweekly/Temp Time Entry: Guide PDF Document
    • Monthly Leave Entry: Guide PDF Document
    • Approving Biweekly Time: Guide PDF Document
    • Approving Monthly Leave: Guide PDF Document
Kronos Help Desk

For assistance with Kronos, please contact the Kronos Help Desk:

Monday-Friday, 8:00-5:00pm
847-467-7606  /  mytime@northwestern.edu

Looking for one-on-one help? View our Open Lab Schedule and drop in for personal assistance.

Monthly Exempt Leave Accrual Deadlines

• Exempt (monthly) staff must record all leave for each month by the 6th of the following month
• Managers must approve leave time for each month by the 12th of the following month

* If the 6th or the 12th falls on a weekend or holiday, the deadline will be the preceding weekday.

Additional Assistance

Need to change the Kronos approver? FASIS Admin users can change or delegate the approvers for monthly staff and post-docs in their department using this procedure.

Resources

Employees with Part-Time and Flexible Schedules

Employees who work part-time or who work full-time with a flex schedule must submit their schedule to HR. This ensures that Kronos accruately records time off without over- or under-charging your available leave.

Note: Full-time employees who work a standard five day work week (Mon-Fri) with the same number of hours each day (i.e. 7.5 or 8) do not need to submit this form, regardless of daily start and end times.

Reporting of Exempt Staff Leave Accruals

Exempt staff must record and submit time off, and supervisors must approve that time, at the end of each month.

After the end of the fiscal year, vacation balances are rolled over into the next fiscal year in accordance with University policy. Employees who do not submit their leave accrual by the deadline will not have their vacation balance carried over and will be zeroed out.  To have your balance corrected, you must complete the following form to report your accrual usage.