Time and Leave Entry

Reminder: Monthly Exempt Leave Accruals

• Mar 6: Exempt (monthly) staff must have all leave for February 2013 entered
• Mar 12: Managers must approve February 2013 leave time for exempt staff
• Need to change the Kronos approver? FASIS Admin users can change or delegate the approvers for monthly staff and post-docs in their department using this procedure.

Using Kronos Time Entry System

Kronos is the University's official time entry system; biweekly regular and temporary employees log hours into Kronos each pay period.  Monthly-paid staff use Kronos to record vacation, sick, and other leave time.  

Kronos is accessible from any on-campus wired or wireless computer.  To use Kronos from off-campus or University housing, connect to the NU VPN first.  New employees and supervisors automatically receive access to Kronos the day after the employee has been hired.

Regular (Java-based) Login Login Non-Java Login Login
  • Contains full Kronos functionality
  • Accessible using a PC with Java 1.6, update 33 or later installed (download the most recent Java 1.6 update for Windows here)
  • Accessible for most Macs with a recent browser and operating system
  • Contains basic time entry functionality
  • Accessible via any PC, Mac, or other device that does not work correctly with the regular login

Instructions and Assistance

For individual assistance with Kronos login, time entry, or leave accruals, contact the Kronos Help Desk at mytime@northwestern.edu or (847) 467-7606. In person assistance is regularly available on each campus during the FASIS Open Labs.

Instruction Guides

Resources

Employees with Part-Time and Flexible Schedules

Employees who work part-time or who work full-time with a flex schedule must submit their schedule to HR. This ensures that Kronos accruately records time off without over- or under-charging your available leave.

Note: Full-time employees who work a standard five day work week (Mon-Fri) with the same number of hours each day (i.e. 7.5 or 8) do not need to submit this form, regardless of daily start and end times.

Reporting of Exempt Staff Leave Accruals

Exempt staff must record and submit time off, and supervisors must approve that time, at the end of each month.

After the end of the fiscal year, vacation balances are rolled over into the next fiscal year in accordance with University policy. Employees who do not submit their leave accrual by the deadline will not have their vacation balance carried over and will be zeroed out.  To have your balance corrected, you must complete the following form to report your accrual usage.