Current Employees

Kronos is the University's official time entry system; biweekly-paid regular staff and temporary employees log hours into Kronos each pay period. Monthly-paid staff use Kronos to record vacation, sick, and other leave time each month.

Kronos is accessible from any on-campus wired or wireless computer. To use Kronos from off-campus or University housing, you must connect to the NU VPN first. New employees and supervisors automatically receive access to Kronos the day after the employee has been hired.

Regular (Java-based) Kronos Login		Non-Java Kronos Login
Contains full Kronos functionality Accessible using a PC with Java 1.6, update 33 or later installed (download the most recent Java 1.6 update for Windows here) Accessible for most Macs with a recent browser and operating system Instructions for Java-Based Kronos: Biweekly/Temp Time Entry: Guide  Monthly Leave Entry: Guide  Approving Biweekly Time: Guide  Approving Monthly Leave: Guide		Contains basic time entry functionality Accessible via any PC, Mac, or other device that does not work correctly with the regular login Must be used if your computer contains only Java 1.7 and does not have a version of Java 1.6 (update 33 or later) installed. Instructions for Non-Java Kronos: Biweekly/Temp Time Entry: Guide  Monthly Leave Entry: Guide  Approving Biweekly Time: Guide  Approving Monthly Leave: Guide

Kronos Help Desk For assistance with Kronos, please contact the Kronos Help Desk: Monday-Friday, 8:00-5:00pm 847-467-7606  /  mytime@northwestern.edu Looking for one-on-one help? View our Open Lab Schedule and drop in for personal assistance.

Monthly Exempt Leave Accrual Deadlines

• Apr 5: Exempt (monthly) staff must have all leave for March 2013 entered
• Apr 12: Managers must approve March 2013 leave time for exempt staff
• Need to change the Kronos approver? FASIS Admin users can change or delegate the approvers for monthly staff and post-docs in their department using this procedure.

Additional Assistance

Resources

• Kronos FAQs
• Biweekly Kronos Schedule
• Setting Backup Approvers  (requires access to FASIS Administration)
• Using the NU VPN for Off-Campus Access
• Hyperfind Query Request for Managers 
• Example for Recording Biweekly Unexcused Absences (UXA)

Employees with Part-Time and Flexible Schedules

Employees who work part-time or who work full-time with a flex schedule must submit their schedule to HR. This ensures that Kronos accruately records time off without over- or under-charging your available leave.

• Part-Time/Flexible Schedule Form: Monthly (Exempt) Employee  / Biweekly (Non-Exempt) Employee 

Note: Full-time employees who work a standard five day work week (Mon-Fri) with the same number of hours each day (i.e. 7.5 or 8) do not need to submit this form, regardless of daily start and end times.

Reporting of Exempt Staff Leave Accruals

Exempt staff must record and submit time off, and supervisors must approve that time, at the end of each month.

After the end of the fiscal year, vacation balances are rolled over into the next fiscal year in accordance with University policy. Employees who do not submit their leave accrual by the deadline will not have their vacation balance carried over and will be zeroed out.  To have your balance corrected, you must complete the following form to report your accrual usage.

• Vacation Verification Report for FY 2012 (Sept 1, 2011 through Aug 31st, 2012)
• Vacation Verification Report for FY 2011 (Sept 1, 2010 through Aug 31st, 2011)
• Vacation Verification Report for FY 2010 (Sept 1, 2009 through Aug 31st, 2010)