Apply for Jobs

  1. Search the online job listing using the instructions located here.
  2. From the Search Results screen, click the Job Title link to view the job opening description.
  3. If the job opening description does not match your interests, click on the Return to Previous Page link to return to the Search Results page.
  4. If the job opening description matches your interests and you would like to apply, click on the Apply Now button and follow the steps below through the application process:

STEP 1: Choose a Resume

  • Attach a Resume
    Select this option if you have a resume saved on your computer that you would like to attach to your application. On the upload page, click the Browse button to select your resume file from your local computer. Once the file is selected, click the Upload button. You will then be asked to give your resume a unique title name. Next, click Continue to proceed to the Online Application
  • Copy and Paste a Resume
    Select this option if you have a resume saved on your computer and would like to paste the information into a provided text box. This option will prompt you to paste your resume text when you click on the Continue button.
  • Apply Without Using a Resume
    Select this option if you do not have a resume to upload or paste and would like to proceed with filling out the online application manually.
  • Use Existing Resume
    Select this option if you have applied for jobs in the past using this system and would like to use a resume that is associated with a previous application. Note: This option will only be seen if you already have resume attachments in the system.

STEP 2: Education and Work Experience Page

NOTE: Even if you are attaching or pasting a resume, you must still fill out the Education and Work Experience page in order to be considered for the position.

  1. Work Experience
    • Click on the Add Work Experience link to add Employment History information.
      1. Complete all fields with an asterisk (*) to the left of the field name.
      2. Leave the Last Day Worked box empty if you are still employed with the job you are adding and do not have an end date.
      3. In the Job Details text box, you have the option to enter a brief description explaining your JOB responsibilities.
      4. Click on Save & Return button to go back to the Education and Work Experience page.
    • Click on the corresponding Employer link on the Education and Work Experience page to edit or view existing work experience information.
    • If you wish to delete work experience detail, click on the trash can icon to the right of the Work Experience item you wish to delete.
  2. Educational History – Post Secondary Education

    NOTE: Post-Secondary Education is for entering College or University information.

    • Click on the Add Post-Secondary Education History link to add College/University information.
      1. Complete all fields with an asterisk (*) to the left of the field name.
      2. To Search for your School, click on the magnifying icon to the right of the corresponding box. It will take you to the Look Up School page where you can search by State, School Code, or Description. You will most likely search for your School Name using Description.

        If you find your school name, click on the corresponding School Code or School Name link.

        If you are not able to find your School, click on the Cancel button to go back to your education details page, leave the School field blank, and type your School name in the text box titled Other to the right of the School field.

      3. To Search for your Major, click on the icon to the right of the corresponding box. It will take you to the Look Up Major page where you can search by Major Code or Description. If you find your Major, click on the corresponding Major Code link. If you are not able to find your major, click on the Cancel button to go back to your education details page, leave the Major field blank, and type your Major name in the text box titled Other to the right of the Major field.
      4. Click on Save & Return button to save changes and go back to the Education and Work Experience page
  3. Educational History – Primary or Secondary Education

    NOTE: Primary or Secondary Education is for entering High School or GED information. If you have entered a degree in the College/University section, it is not necessary to enter primary or secondary information.

    • Click on the Primary or Secondary Education History link to add High School or GED information
      1. Complete all fields with an asterisk (*) to the left of the field name.
      2. Select “United States” from the Country drop down if it is not already populated
      3. If you have a Primary or Secondary School Type besides High School or GED, select a School Type of Other
      4. In the School field, type in your primary or secondary school name
      5. Click on Save & Return button to save changes and go back to the Education and Work Experience page
  4. License/Certificate
    • Click on the Add License/Certificate Education History link to add License or Certificate information.
      1. Complete all fields with an asterisk (*) to the left of the field name.
      2. If your License/Certificate is not listed in the drop down, enter the appropriate name in the text box to the right titled Other.
      3. Click on Save & Return button to save changes and go back to the Education and Work Experience page

STEP 3: Applicant References

To get to the next page in the application, click on either the icon or click on the Applicant References link. NOTE: You must add at least TWO references in order to submit your application

  • Click on the Add Reference link to add reference information.
    1. Complete all fields with an asterisk (*) to the left of the field name.
    2. Click on Save & Return button to save changes and go back to the Education and Work Experience page
  • Click on the corresponding Reference Name link on the Applicant References page to view or edit existing Reference Information
  • If you wish to delete a Reference, click on the trash can icon to the right of the right of the Reference name you wish to delete.

STEP 4: Referral Information

To get to the next page in the application, click on the icon or click on the Referral Information link. Note: You must enter a Referral Source in order to submit your application

  1. Select the appropriate referral source in the How did you find out about the job? drop down. If you select Employee, please fill out the name of the Employee in the Specific Referral Source box.
  2. If your referral source is not in the drop down, select Other and type in your referral source in the Specific Referral Source text box.
  3. If you have worked at Northwestern University before (for External Applicants only), select the “Yes” option and fill out the information about the type of position you held as well as the approximate Last Day Worked.

STEP 5: Application Questionnaire

To get to the next page in the application, click on the icon or click on the Application Questionnaire link. Note: You must answer both questions before you submit your application.

  1. Answer the two questions in the questionnaire.

STEP 6 (Optional): Paste a Cover Letter

  • Click on the Add/Update Cover Letter link located on the top header of any page on your online application.
    1. Copy and paste your text from a cover letter you have saved on your computer or type in your text using the open text box provided.
    2. If you would like to view your cover letter, click on the Read button to the right of the text box. To switch back to Edit mode, click on the Edit button.
    3. When you are done entering your text, click on the Ok button.
  • NOTE: Please note that you will not be able to update your cover letter once you have submitted your application

STEP 7: Submit your Application

  • When you have completed filling out all pages to your application, click on the Submit button.
    NOTE: PLEASE BE SURE YOUR INFORMATION IS ACCURATE BEFORE SUBMITTING YOUR APPLICATION. YOU WILL NOT BE ABLE TO UPDATE YOUR JOB APPLICATION
  • If you have not filled out any required information, a red error message will appear telling you which sections are required.
  • NOTE TO EXTERNAL APPLICANTS: If you are an external applicant, you will be directed to the fill out the Self Identification piece. If you do not wish to fill out the information, check the I decline check box. Otherwise, select the appropriate information.
  • After reading the Terms and Agreement section, check the I agree to these terms check box. Checking this box will enable the Submit button on the bottom of the page.
    1. If you are NOT ready to Submit, click on the Save button. You may access the application at any time through the My Applications page. NOTE: For more information on My Applications, refer to the My Applications section of this document
    2. If you are ready to Submit, click on the Submit button to complete your application. You will then be brought to My Applications page saying you have successfully submitted your job application.