Office of Human Resources                                                        October 2012 



 Your Source for University Human Resources News and Information

Kronos Monthly Time Entry for Exempt Staff is Due Oct. 5;

Manager Approval by Oct. 12

Exempt staff and librarians must, as of the start of the new fiscal year, enter their time off in Kronos on a monthly basis.    


All time off for September 2012 must be entered in Kronos no later than Friday, Oct. 5. Exempt staff and librarians will report their absences during the month -- including any sick, vacation, personal floating holiday(s), and bereavement time taken between Sept. 1, 2012, and Sept. 30, 2012 -- by  

Oct. 5. Managers of exempt staff must approve the time off for their direct reports by Wednesday, Oct. 12.


For detailed instructions on accessing and using Kronos, see the PDF instruction manual or review the Time Entry webpage.    


Staff encountering a Kronos-Java compatibility issue should access Kronos using the non-Java URL found here. 


For further assistance, contact the Kronos Help Desk at 7-7606 or  

Inside This Issue
University Policy: COI
Upcoming Events
FASIS Update
Learning and Organization Development
Work/Life Resources
Professional Development
Service Recognition
University Policy: Voting
Wellness Meetings
Quick Links
University Policy

New Conflict of Interest (COI) Requirements Affect Researchers

In August, the University established a new Policy on Conflict of Interest in Research as a result of new federal COI regulations. Under the new requirements, individuals responsible for the design, conduct, or reporting of research are designated as 'Investigators' and are subject to specific COI education and disclosure requirements.

At Northwestern, the new requirements apply to Investigators involved in research funded by: (1) the Public Health Service (PHS); (2) sponsors following PHS COI regulations; (3) the National Science Foundation; and (4) industry-sponsored clinical trials.   

Investigators can access the COI portal in FASIS here and are encouraged to bookmark this page for easy access. Internet Explorer is presently the best browser to use for this system.      

For additional information and assistance, the Northwestern COI Office (NUCOI) webpage has detailed policy and process information, resources, contacts, and FAQs. The NUCOI office can be reached via email or at 7-4515.

For technical assistance, email the FASIS Help Desk or call 7-4800.


New Conflict of Interest Director   

J Campbell Julia M. Campbell has been appointed as director of COI. Under her leadership, the office will continue developing and implementing policies, procedures and training for faculty, staff, postdoctoral and clinical fellows, and graduate students. This ongoing work will be done in partnership with school and University representatives as well as University leadership. She reports to the Office of the Provost and the Office of Human Resources.


Julia rejoins Northwestern from the Rehabilitation Institute of Chicago, where she was Associate Compliance Officer. She previously worked at Yale University as Deputy University Research Compliance Officer and at Northwestern as Senior Compliance Analyst in the Office for Research.


2013 Benefits Open Enrollment

OEG The University's Open Enrollment is your opportunity to review the benefits you have now, verify dependent information and enrollment, and make informed decisions about your benefits in the coming year.


You will be able to update your benefit elections through Self-Service at 


Open Enrollment begins Monday, Oct. 22 and continues through Friday, Nov. 9 at 5 p.m., CST.


Upcoming Events

2012 Health & Benefits Fair

Attend the Health & Benefits Fair to learn about the many health options and initiatives available to the Northwestern University community. Faculty and staff can speak with representatives who can answer questions about personal health, wellness, healthcare benefits, investment plans, and retirement options. There will be free health screenings, promotional items given away and a free raffle. Flu shots are also available and are $25 each.


The fair takes place:  

Oct. 16, 11 a.m to 2:00 p.m., Norris University Center, Evanston campus 

Oct. 18, 12 noon to 2:00 p.m., Lurie Center Atrium, 303 E. Superior, Chicago campus  

For additional information, please contact the Benefits Division at 1-7513 or


Events for National Work-Family Month 

Join the Office of Work/Life Resources for three informative workshops to celebrate National Work-Family Month. October has been designated by the U.S. Senate and House of Representatives as a time to recognize and celebrate the value of Work/Life Programs in the workplace. 


10 Things You Need To Know Now: Kids & Technology

Oct. 30, 12 noon to 1:30 p.m., Big Ten Room, Norris Center, Evanston campus  

Oct. 30, 3:00 to 4:30 p.m., Baldwin Auditorium, Lurie Center, 303 E. Superior, Chicago campus   


Dual Career Workshop

Oct. 10, 12 noon to 1:30 p.m., Gray Room, Lurie Center, 303 E. Superior, Chicago campus     

Oct. 17, 12 noon to 1:30 p.m., Armadillo Room, Norris Center, Evanston campus    


Caring for the Caregiver

Oct. 24, 12 noon to 1:00 p.m., Gray Room, Lurie Center, 303 E. Superior, Chicago campus   
Oct. 25, 12:30 p.m. to 1:30 p.m., Forum Room, South Tower, University Library, Evanston campus 

FASIS Update

Online Directory Information to be Updated by Faculty and Staff    

Library Fall As the 2013 academic year begins, new and current faculty and staff members should review their campus addresses and phone numbers using the Online Directory page in FASIS Self Service, available at

When reviewing an entry, please remember that the 'Location Address' should be where the department's administrative staff is located and where mail for staff members can be received. Other locations, such as research laboratories or individual offices, may be entered separately in the 'Off Campus Address' section. If a new address is not found in the system, please contact the department administrator who can update the FASIS team with the new location.

Questions? Please email the FASIS Help Desk or call 7-4800.

Learning & Organization Development

The Northwestern University Learning & Organization Development (L&OD) team collaborates with faculty and staff who want to develop their talent and advance their workplace outcomes, processes and engagement. L&OD provides consulting, coaching, workshops, retreats and tools for individuals, groups and organizations.


October Workshop Highlights


Effective Meetings - Oct. 18, Evanston

Make your minutes count! Learn practical methods of planning and managing truly productive meetings -- such as building effective agendas and dealing with tricky personalities. Register.


Microsoft Excel 2010: Advanced, Oct. 25, Chicago. Register

Microsoft Excel 2010: Sorting, Filtering, Subtotals, Pivot Tables, Oct. 30, Evanston. Register.  

Microsoft Excel 2010: Charts and Multiple Worksheets, Oct. 30, Evanston. Register.  


Annual New Employee Reception


Have you been working at the University for one year or less? If your start date is between November 2011 and November 2012, you're invited to attend this year's Annual New Employee Reception, an informal event on each campus that gives new employees an opportunity to get more connected and engaged by building their University network and sharing ideas. Enjoy snacks and refreshments, make new friends and enter a free raffle; prizes include a professional development workshop.  

Nov. 2 in Evanston

Nov. 9 in Chicago

Free. Pre-registration requested.


L&OD offers a variety of workshops and additional opportunities to help improve workplace performance. Learn more.   


Questions? Comments? Contact the L&OD team at or 7-5081.


The Pay-for-Performance Cycle: Goal Planning Begins  
At Northwestern, merit increases are recognition for achieving established goals. The merit planning portion of the performance excellence process has closed, and managers now focus on establishing new goals for the coming year.

Pay-for-performance means new, measurable goals for the fiscal year for each staff member. The 'SMART' approach, which is adapted from Paul Dorf and Top Achievement and is shown below, is a recommended way of doing this:   


Specificity:  A specific goal has a much greater chance of being accomplished than a general goal. To set specific goals, answer these 'W' questions: 'Who is involved?' 'What is to be accomplished?' 'When is this required?'       


Measurement:  Establish concrete criteria for measuring progress toward the attainment of each goal. Measuring progress helps you stay on track, reach your target dates, and experience the pride of achievement.  This, in turn, spurs you on to the continued effort required to reach your goal. To determine measurability, ask the 'How' questions: 'How much?' 'How many?' 'How will I know when it's done?'    


Attainability:  By identifying the goals most important to you, you begin to determine ways to reach them and develop the attitudes, abilities, skills, and financial capacity to do that. You begin seeing previously overlooked opportunities and this brings you closer to achieving your goals.   


Relevant:  Goals must be relevant to short term and the long term achievements. Knowledge, vision, mission and purpose -- whether personal or organizational -- are critical in order to do this.     


Timing:  All goals should be grounded within a time frame to create a sense of urgency.

This template may be a useful tool in creating SMART goals:   






Time Based

What is it that you are trying to achieve?


How much?
How often?
How many?  
Achievable?Is it important to what you want to achieve ultimately?

                                                                 (template courtesy of Cornerstone)  

Work/Life Resources

McGaw YMCA Children's Center (NAEYC accredited)

McGaw Northwestern families have been enrolling their children at the McGaw Children's Center for many years. It offers part- and full-day options for children age 6 weeks through 5 years, before and after school programming, as well as summer camp options.


Members of the University community receive priority enrollment and a waiver for the YMCA youth membership if their child is enrolled in the child care programs. To schedule a tour or to learn more about the Children's Center, please contact Becca Schroeder at 847-475-8580.  


The Children's Center currently has openings and is accepting enrollment applications.

Professional Development

Networking for Success: Consider Joining a Professional Organization at Northwestern

Networking often comes to mind when thinking about a job search, which is important, yet networking should be a continual practice throughout your career and life. It's an opportunity to create long-lasting, mutually beneficial relationships that not only enhance your career but enrich other parts of your life as well.  


In addition to networking with people outside the University - such as those at schools you have attended and your previous workplaces - here are some of the many Northwestern professional and social organizations that can enrich and enliven your work life and your network.


The Association for Higher Education Administrators' Development helps administrators establish and fulfill  

their academic, career, personal and social objectives, while also providing support in navigating challenges  

that may be encountered. 


The Association of Northwestern University Women supports the professional development of women in administration at the University.



The Gay and Lesbian University Union is for LGBT graduate students, faculty, staff and alumni.



Northwestern University Research Administration Professionals supports these professionals at the University; it's open to all members of the
Northwestern research community. 


The Northwestern University Staff Advisory Council is comprised of staff members appointed by the President. They volunteer their time to promote a positive work environment, serve as an advocacy group and communi-cation channel between staff, the University and its administration.

University Circle 

The Circle provides opportunities for women at Northwestern to participate in service, scholarship and social activities that enhance the University community.


The Women's Center 

The Center serves as a gathering place for women students, staff and faculty across lines of race, class and sexual orientation. It is a safe haven where women at Northwestern connect, as well as an environment suited to enrich personal, professional and academic lives.


Service Recognition

How to Nominate a Staff Member for a Service Excellence Award

Fall 02 If you have been the recipient of service from a University staff member that was above and beyond the call of duty, that helped you to complete a task or meet a goal, you may wish to nominate that individual for a Service Excellence Award.


This recognition is given throughout the year and any member of the University community may submit a nomination, which is reviewed and confirmed by the staff member's supervisor. The award recipient may be recognized numerous times, even within one year, and many people have been.


Download a Service Excellence Nomination Form to recognize a staff member and email it to Maudell Gaines, who may also be reached at 1-7509.

University Policy

Voting and Early Voting 

Vote The presidential election is Tuesday, Nov. 6 and staff members are encouraged to exercise their right to vote, voting either before or after work hours. Staff who wish to vote and face difficulty in doing so during those pre- or post-work hours are encouraged to take advantage of early voting opportunities that provide extended and weekend hours on multiple days, usually about a week before the election. These early voting opportunities are offered by many municipalities, including Evanston and Chicago, whose city clerk websites provide information about dates and times for early voting.


Staff members who are unable to vote early, or are unable to vote before or after regular working hours on election day, may take the time needed to vote, not to exceed two hours, during the work day, without loss of pay. Staff members need to make this request to their managers at least 48 hours before election day. Questions? Please contact your Human Resources Consultant.  

Wellness Meetings

Weight Watchers

Every Thursday, 12:30 p.m. (weigh-ins begin at noon), lower level, 600 Foster St., Chambers Hall/Transportation Center, Evanston campus  

New members can sign up through a NU Employee Portal (company ID: 8908, company passcode: WW8908).
Monthly Pass holders are always welcome.

For additional information about Evanston campus meetings, contact Tamara Rosner at 1-2209.

Every Monday, 1:00 p.m. (weigh-ins begin at 12:30 p.m.), suite 1400, 680 N. Lake Shore Drive, Preventive Medicine Building, Chicago campus 

For additional information about Chicago campus meetings, contact Veronica Jackson at 8-8655.