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Office of Human Resources                                                            March 2012 

 

 HR REVIEW

 Your Source for University Human Resources News and Information

Upcoming Events

Become a More Effective Project Leader

April 24, Chicago Campus 

Looking for a chance to learn more about project management in an engaging, interactive setting? Plan to attend the Project Management Essentials Workshop. For information and registration, click here.

 

Real Estate Workshop
March 13 - 12:00 - 1:30 p.m., Norris, Armadillo Rm - Evanston March 14 - 12:00 - 1:30 p.m., Lurie, Gray Rm - Chicago
Information will be provided about: selecting a real estate broker; finding current financing and mortgage information; and, learning the legal issues involved in real estate transactions.
To register or for more information, contact Phyllis Ellis at 7-1460.
 
Healing from Loss
April 3 - 12:00 - 1:30 p.m. - Chicago 
April 4 - 12:00 - 1:30 p.m. -  Evanston
Do you have a friend or relative who is dealing with the impact of a loss?  During this workshop Dr. Ken Moses, a psychologist who works with grief and loss issues, will discuss the dynamics of loss and ways to support survivors. To register or to get additional information, email Phyllis Ellis or call 7-1460.

 

Take Our Daughters and Sons to Work - April 26, 2012 

Build Opportunity: 20 Years of Education, Opportunity, Experience
This is a great opportunity to get involved in the Northwestern community! This program goes far beyond "shadowing" an adult for the work day, and gives children an opportunity to learn about many types of work activities that take place at a university like Northwestern. Not only do they learn about what goes into work, but the value of their own education is reinforced. Participants get a chance to experience hands on activities that help empower them to begin planning for their own futures. It takes many volunteers to help make this enriching day possible. If you are interested in volunteering, please contact the Women's Center at 1-7360.

 

Inside This Issue
Upcoming Events
Announcements
Compensation
Benefits Briefs
Staffing
Work/Life Resources
FASIS Updates
Learning and Organization Development
HR Services
Quick Links

Announcements


Employer Assisted Housing Program

Northwestern University is offering an Employer Assisted Housing pilot program to help eligible faculty and staff take advantage of Live Evanston, a City of Evanston initiative that makes attractive, high quality homes and condos affordable for moderate income families. For more information.

 

Help the NU Cares Program Grow!

NU Cares offers faculty and staff an opportunity to make contributions to assist fellow employees who may be experiencing a crisis. Thanks to the many generous contributions received to date, we have met our initial goal, and are accepting applications. For more information

 
Compensation

 

Employees are our most valuable resource and we must continually encourage and enable staff to contribute to the education and research missions of the University and to learn and advance in their individual careers. (Northwestern University Strategic Plan, 2011; p. 17) The Performance Excellence Process helps accomplish this, and promotes not only increased engagement, but also greater workplace effectiveness.

 

As we anticipate annual performance review discussions, keep in mind that Performance Excellence is a process and not a one-time event. In a few months, Managers should contemplate establishing individual goals and performance objectives for employees for the following year. These goals and objectives should then be regularly reviewed and discussed with employees throughout the year. This period of dialogue is important to ensure that lines of communication remain open, expectations are clear and adjustments are made where appropriate.

 

For now, focus on completing the year-end rating sections of the Performance Excellence document detailing the results and accomplishments made throughout the year. The completed year-end evaluation forms should be submitted to the Office of Human Resources by May 29, 2012.

 

Performance Excellence materials are located on the Human Resources website under the forms tab at http://www.northwestern.edu/hr/forms/. Instructions for completing both the new (Performance Excellence seven point evaluation scale) and the old (Exempt and Nonexempt Performance Reviews five point scale) documents are available on the HR Website.

 

Any manager who wants a refresher (or first look) can sign up for one of the following workshops:

http://www.northwestern.edu/hr/training/perfex.html .

 

Performance Excellence for Managers I:  Initiating the Process

May 8, 9am - 4pm Chicago

May 17, 9am - 4pm Evanston

 

Performance Excellence for Managers II: Completing the Process

April 10, 9am - 12:30pm Chicago

April 19, 9am - 12:30pm Evanston

  

Please direct any questions you have to the HR or Compensation Consultant that supports your area.

Benefits Briefs

 

Walking Works

You have been challenged to start walking toward better health by participating in WalkingWorks� - a program that can help you start moving toward better health and fitness! Participating is easy! During the ten-week program you will track your daily walking - either by counting steps with a pedometer or keeping track of the amount of time you spend walking and record your steps or time each week in the WalkingWorks Online Tracking Tool. Instructions are available in the Online Tracking Tool Guide. For additional information review the Participant Guide.

 

Northwestern University will compete against Loyola University and DePaul University to see who can walk the most. The winner gets bragging rights and the respect of its peers.

 

A kick-off event will be held on both campuses on April 25 - National Walk @ Lunch Day - so faculty and staff can register for the program, and grab maps of the local walking paths and other goodies. 

 

Additional information coming soon!

 

Employee Portable Tuition Benefit 

The Employee Portable Tuition benefit reimburses full time Northwestern faculty and staff for university courses taken at schools other than Northwestern University. To qualify, faculty and staff need one year of full time service prior to the course start date. This benefit reimburses 100% of tuition and eligible fees up to $2500 per calendar year. For more information, or to download the application with instructions, click here.

 

Staffing

 

Common eRecruit Questions from Managers & Administrators

 

As a manager or administrator with an open position in your area, you may have questions about how to access or utilize the eRecruit system to most effectively manage the hiring process. Following are several of the most common questions the Staffing team receives from managers and administrators about eRecruit:

  • What if I would like to access eRecruit to review resumes, but I won't be responsible for updating applicant status or managing other parts of the hiring process in the system?

If you will be utilizing eRecruit solely to review resumes for your open position, and you aren't the individual in your department who is responsible for making updates in the eRecruit system (such as indicating when applicants have been interviewed or who has been selected for hire), then you may request Resume Receiver access. This gives you access to view resumes but not to make any updates in eRecruit.

  • How do I request Resume Receiver access?

To request Resume Receiver access, email your staffing consultant the name of the individual requiring access along with the specific job opening(s) to which they need access. Individuals with this type of access will not be notified automatically regarding new applicants, so it is important for those with Resume Receiver access to either check eRecruit regularly or ask the individual who has Hiring Manager access for the job opening to forward the email notices they receive regarding new applicants.

  • How do I request Hiring Manager access?

If you will be making updates in eRecruit in addition to reviewing resumes, you will require additional system access. To obtain Hiring Manager access, you must first attend an eRecruit training class. Revising position descriptions, creating job postings, and updating applicant status in eRecruit may only be completed by a trained individual with Data Coordinator or Hiring Manager access.

  • How do I enroll in training so that I can access eRecruit as a Hiring Manager?

You can register for the training via Self Service. From the main menu, click on "Learning and Development" �nd "Request Training Enrollment". You will then be giving the option to search either by course name (FASIS Staff eRecruit) or course number (HRS121).

  • What are the steps to view a job opening in eRecruit?
  1. Using your browser, navigate to Self Service.
  2. Log in with your Northwestern University NetID and password.
  3. From the main menu, click on "Recruiting" �nd "Review Job Openings/Applicants".
  4. A list of current job openings to which you have access will appear. Click the underlined title of the job opening to view applicant details and resumes for that opening.
  • How do I view a resume in eRecruit?

Once you have selected a job opening, click on the appropriate icon to view a cover letter, resume, or electronic application. These will appear in a separate browser window, so be sure that you have your pop-up blocker turned off. In Internet Explorer, you may bypass the pop-up blocker by holding down the "Ctrl" key while clicking on the icon.

  • What are the various ways that I can sort my applicants in eRecruit?

Applicants can be sorted by name, application date, or any other field simply by clicking on the column header.

As a general note when using eRecruit, keep in mind that it is approved for use only with Internet Explorer 8 and 9, Firefox 3.6, and Safari 4.

 

The information here addresses some of the most common questions the Staffing team receives from managers and administrators regarding eRecruit. If you have additional questions regarding eRecruit or other staffing-related matters, please contact your Staffing Consultant. To identify the Staffing Consultant for your area, you may contact 847-491-7507 (Evanston) or 312-503-8481 (Chicago).

 

Work/Life Resources 

Striving for a Healthy Balance:

The Northwestern University Office of Work/Life Resources provides programs, services and consultation to enable staff and faculty to effectively balance the competing demands of work and home.

 

On-Going Programs - New Participants Are Welcome!  

 
Elder Caregiving Support Group

Wednesday, March 28th at noon in Norris Center, Alumni Room.

If you are a caregiver for a relative or close friend, you may want to consider joining this group. These monthly brown bag sessions provide an opportunity to exchange information about care-related issues, such as legal, financial and medical questions. For further information or to respond, contact Phyllis Ellis or 7-1460.
 

Work/Life Balance Discussion Group   

March 27th - 12 - 1:30 p.m., Norris Center, Evans Room

April 18th - 12 -1:30 p.m., Lurie, Gray Seminar Room
April 19th- 12-1:30 p.m., Norris Center Evans Room

 

For those who are looking for more balance in their work and personal lives. This group meets monthly during the lunch hour. For further information or to respond, contact Phyllis Ellis  

or 7-1460.

 

Bright Horizons Updates

The Bright Horizons child care center planned to open September 2012 is accepting registration applications. Northwestern University rates are also available. For additional information, email Bright Horizons or contact the Office of Work/Life Resources at 1-3612 or email  Lori Anne Henderson.

 

McGaw YMCA Children's Center  - Registration is open for Northwestern families. If you are interested in registering your child for the early childhood education programs, contact Rebecca Schroeder at 847-475-8580 X311. 

 

Fee Assistance
Faculty, staff and students can apply for childcare fee assistance if they are receiving childcare at the University Children's Center or the McGaw YMCA Children's Center. Applications are available online, and can be submitted now for the 2012-13 school year. The applications are processed on a first come, first served basis, so it is important to submit an application as early as possible. If you are interested in additional information, contact Lori Anne Henderson at 1-3612.

FASIS Updates 

 

FASIS Self Service Reminders
Now is a great time to log in to Self Service and make sure your information is up-to-date and your W-2 is printed before leaving campus for spring break!


Update Your Home Mailing Address
If you are a temporary employee or student employee, or you leave the University, your future paper W-2s will be sent to your home address on file in FASIS Self Service.  Any time you switch residences, including student housing, you need to update your home address on file with Human Resources.  To do so, log in and navigate to: Self Service > Personal Information > Home and Mailing Addresses.  Click the pencil "edit" icon next to an exisiting address to edit it, and save your changes.


Access and Print Your 2011 W-2 Form
Did you know you can print or reprint an official, legal copy of your 2011 W-2 yourself?  If you are an active employee, log in to Self Service and navigate to Self Service > Payroll and Compensation > View W-2 Forms.  Then click the "Year End Form" link to open a printable 2011 W-2 which you can print onto regular paper, forward it to your accountant, or submit it yourself when filing taxes.  This option is only available to active employees, so remember to make sure your home address is updated for W-2 mailings if you leave the University.


Change Your Direct Deposit Online (Instead of Using a Paper Form!)
You can modify your direct deposit at any time directly through Self Service.  Simply log in (link to: https://nuhr.northwestern.edu) and navigate to Self Service > Payroll and Compensation > Direct Deposit.  Enter your birth date to confirm your identity, and you will be able to add, remove, or edit any direct deposit savings or checking account.  You can also reallocate your paycheck based on percentage or dollar amount to any number of deposit accounts.  (Note that changes made close to a pay date may not take effect until after that pay date.)

 

Learning & Organization Development

The Northwestern University Learning & Organization Development (L&OD) team collaborates with faculty and staff who want to develop their talent and advance their workplace outcomes, processes and engagement. L&OD provides consulting, coaching, workshops, retreats and tools for individuals, groups and organizations.

 

Become a More Effective Project Leader

Looking for a chance to learn more about project management in an engaging, interactive setting? Plan to attend the Project Management Essentials workshop on April 24 (Chicago campus).

 

At this workshop, you'll have the opportunity to engage in real-world project planning from start to finish. You'll also gain valuable project management skills including:

  •          identifying the necessary project participants (and when they should be included)
  •          ensuring that critical project tasks are not forgotten
  •          completing your project on time and within budget

Once you've completed Project Management Essentials, round out your project management expertise, and attend the one-day Microsoft Project 2010 workshop on May 18 (Evanston campus).

 

Enhanced Workshop Searching Now Available

Have you checked out the new Course Listing page on the newly redesigned HR website yet? Use the filter options on the left side of the page to hone your search by selecting your desired campus, quarter, category or intended audience.

 

L&OD offers a variety of workshops and opportunities to help improve workplace performance. Check them out!  

Questions? Comments? Email us or call 7-5081.

HR Services

What Would Emily "Post" Do?

Tips on Social Media Etiquette

 

It's no secret that use of social networking has exploded in recent years. As social media sites such as Facebook, Twitter, and MySpace continue to become more prevalent, it is important to be mindful of the ways in which you use these sites and how you present yourself. The following offer simple tips for navigating your way through this online territory:

  • Be thoughtful about who you connect with online. Before connecting with others, consider whether it is appropriate to "friend" those individuals with whom you currently work. One possible approach is to use separate social media sites for your professional versus personal connections. For example, LinkedIn is a business-related social networking site designed to help you manage and maintain professional relationships. Other sites such as Facebook have traditionally been used for more personal relationships. Maintaining separate personal and professional online connections reduces the likelihood that issues will arise at work from something you post.
  • Social media sites can further blur the line between work and home. No different from emails or phone calls, conversations about work that occur on a social media site are considered "work time" for non-exempt employees and should be compensated. Before sending any message over a social media site, it's important to consider the appropriateness of its content and timing.
  • Be aware of the intensity and nature of the information you share online. In face-to-face conversations, it is much more natural to monitor the information you disclose. However, on the Internet, individuals may not be as conscientious about who is on the receiving end of the posted information.
  • Since privacy settings on social media sites can be confusing and can change without your knowledge, it may be difficult to know exactly who will be able to view the information you post. Given this, it's always better to air on the side of caution when considering whether to share information online.
  • Since you never know who will see what you've written, use complete sentences, along with proper grammar and spelling, as much as possible.
  • Never post when you're angry, overly-tired, or otherwise not feeling yourself.

Following the above steps should help you chart a successful course in this evolving online territory. If you have questions regarding social networking as it relates to your employment at Northwestern, please contact your Human Resources Consultant