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| Faculty & Staff Information System |
April 2010 |
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Dear NU Faculty & Staff,
Thank you
for subscribing to the FASIS listserv. As a subscriber you will receive a
bimonthly newsletter. These newsletters will keep you abreast of
progress on the project, new documents, and upcoming meetings.
To
see an archive of project documents, data definitions, meeting minutes,
priorities, and updates, as well as a list of everyone on the FASIS
team and the supportive infrastructure, visit the FASIS web site:
http://www.northwestern.edu/hr/hris/fasis/.
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What is FASIS?
The
FASIS initiative, a University-wide Faculty Information System within
HRIS, will provide an accessible, secure environment to:
- leverage collective knowledge of existing faculty systems
- establish policies and processes for hiring faculty
- provide for seamless data sharing
- standardize processes
- establish a "system of record," a central data repository
- leverage the university's BI tools
- leverage the University Portal
- Link to other NU Enterprise systems
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Initiatives to Date
The
FASIS Project has been actively underway since the kickoff in
mid-September 2009. Here are a few highlights of the initiatives
to date:
Discovery: local
faculty databases have been examined; "wish" lists from each school
have been prioritized. A risk management matrix with a mitigation scheme
was compiled. Major existing faculty management systems (Feinberg,
McCormick) have been demonstrated to the Task Forces, and features and
functions have been compared and added to the priority list. A group
from the FASIS Project Team has been visiting all schools for a more
detailed picture of local school needs.
Current Enhancements to HRIS:
new fields on existing HRIS pages have either been
completed or are in development stages, including department
designations, lecturer types, and academic rank.
New FASIS pages
are being planned, including an Academic Appointment Page, an Academic
Salary Page, a Named Professorship with History Page, and a Tenure
History Page. With the new Academic Appointment Page, the Primary Role
is identified, allowing for easier identification and reporting of a
faculty member's main job responsibilities. The Primary Academic
Appointment, typically the academic department where a faculty member
devotes most of his/her work effort has been further defined. The home
department grants the Primary Academic Appointment and is responsible
for taking the lead in promotion and tenure as well as salary and
disciplinary actions.
FASIS QA Team and Data Mart:
Quality Assurance kickoff has included training Payroll staff on
academic transactions and assisting school staff in setting up
appointments. There is ongoing monitoring of data quality by the
Provost's Office staff, HRIS, and Payroll. Quality Assurance includes
the development, documentation, and standardization of the faculty
appointment and promotion process. In addition, the FASIS QA team is
developing a data dictionary of all faculty appointment types and
related data. Simultaneously, a Cognos HRIS Data Mart is being built to
include appointment, department, job, position, and salary information.
Data Definitions-building
the foundation for faculty appointments: The need for precise data
definitions in particular areas has been identified. These definitions
will be vetted by the FASIS Task Force, the Schools, and the Provost's
Office. This set of data definitions will form the basis of a Training
Template for setting up appointments in HRIS. A glossary of these
definitions will reside in the Faculty Administration Appointment Manual.
The FASIS Team is working on definitions for faculty types, appointment
actions, primary academic appointments, primary roles, and the home
department.
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| Upcoming Meetings
Functional/Academic Task Force Meetings:
April 7; 9:00AM-10:30AM, Hardin Hall
April 21; 3:30PM-5:00PM, Hardin Hall
Business Requirements Subcommittee Meetings: TBA
FASIS/Associate Provost: every Thursday
Project Team: biweekly
Steering Committee: re-scheduled for late April, TBA |
Some help along the way...
Those of you who use HRIS query may find a new public query in the
Reporting
database helpful. The query name is: R91_SCHOOL_EES_ALL_APPTS. The
resulting list will include all employees who have at least one
appointment in your school and will include all other appointments that
those employees hold, even if those appointments are not within your
school. Excluded from this report will be temporary employees, work
study employees, grad students, and biweekly employees. Those with
either Emeritus or Emeritus in
Service appointments will be included.
The data included in the query will
include: Emplid, Empl Rcd #, Name, Position type, Position category,
Tenure Status, HRIS Deptid, HRIS Department Name, Job Title,Jobcode,
Position Number, Paygroup, and Primary
Academic Appointment Indicator.
The report sort is by employee name and empl rcd#. When you kick off
the query you will be asked for an HRIS deptid range. For example, the
HRIS deptid range for SESP would be 280000 to 288000. | |
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