|
|
The costs for Facilities Management services are billed on a monthly basis at the close of each fiscal month. We use the Job Cost System on the University's mainframe to process our billing. This system creates Intra-Institutional Voucher (IV) documents to charge the appropriate accounts and purchase requisitions. The IVs appear on your department's budget statements with the prefix "IVCMP". There is also a seven character job number. If you have any questions about charges on your budget statement, we will need the seven character job number. To assist you in understanding and identifying Facilities Management charges, the Controller's Office provides a Job Cost Statement report (Report FM2580DYL) that is distributed with your department's budget statements.
Tran IDsPVThis indicates a payment voucher was the source of the charge, either a payment to a vendor (the name of which will be listed next to the PV number) for materials purchased specifically for your job or a payment to a contractor (the contractor name will be listed next to the PV number) who provided the labor and materials for your project. JVLDThis indicates a charge from labor performed by Facilities Management personnel. Labor charges are processed in two-week cycles which match the University's bi-weekly payroll schedule. The period in which the work was performed can be identified by the first four digits following the "JVLD" prefix. For example, if the Tran ID was JVLD011900133, the work was performed in the two week period ending January 19 (0119) (i.e., the period of January 6 to January 19). This indicates that the charge is for materials which were issued from the stock that the Facilities Management shops maintain for frequently used items. IVCMPThis is the document ID assigned by the CUFS Job Cost System when the billing to your account is made.
|
|||||||
