Bylaws

The Faculty Senate is established by and operates under the Statutes of Northwestern University.

A printer-friendly version of the Faculty Senate Bylaws pdf is also available.

Overview

Article I: Authorization

Section 1: Functions

The Faculty Senate shall consider, make recommendations, and pass resolutions concerning matters of general university interest, including all educational and research endeavors, hiring policy, the tenure and promotion system, and campus life. It is the elected and representative body of the faculty. The Faculty Senate will strive to protect academic freedom, promote excellence, equity, and diversity within the faculty and student body, and advance the general welfare of the university as a whole. On its own initiative it may submit recommendations and resolutions to the Board of Trustees, transmitted through the Provost and President, on any matter affecting the interests of the University.

Section 2: Membership

Tenured and tenure track faculty are eligible for election to the Senate immediately upon their University appointment. Non-tenure track full time faculty who are members of the Faculty Assembly are eligible for election after one year.

Section 3: Presiding Officer

An elected Chair will preside over regular and special meetings of the Faculty Senate. In addition the Chair will convene the Executive Committee of the Faculty Senate (see Article III), which may meet with the President, the Provost, the Associate Provost for Faculty Affairs, and the Board of Trustees or its Executive Committee.

Section 4: Bylaws

The Faculty Senate shall have the power to adopt and amend bylaws governing its organization and procedures in manner consistent with University Statutes. The bylaws may provide for such standing and special committees as may be needed.

Full Bylaws

Article I: Functions

Article II: Membership

Article III: The Executive Committee

Article IV: Meetings

Article V: Committees

Article VI: Bylaws

Article VII: Standing Rules

Article VIII: Transition

Article I: Functions

Section 1: The Faculty Senate shall consider, make recommendations, and pass resolutions concerning matters of general university interest including all educational and research endeavors, hiring policy, the tenure and promotion system, and campus life. It is the representative and elected body of the faculty.

Section 2: The Faculty Senate will strive to protect academic freedom, the faculty appointment and promotion processes, the tenure system, and encourage excellence, equity, and diversity within the faculty, student body and university as a whole.

Section 3: The Faculty Senate will consider and make recommendations concerning retired faculty, faculty salary and benefits policies, and improvement of the intellectual and social environment for faculty and students.

Section 4: The Faculty Senate will consider and make recommendations concerning student life, including athletics, and co-curricular activities.

Section 5: The Faculty Senate will represent the faculty in any revisions to the Faculty Handbook, and have a consultative role in developing criteria for reviewing senior university administrators.

Section 6: The Faculty Senate shall be responsible for selecting a slate of faculty candidates to serve on Presidential and Provost Search Committees. The Search Committees will include at least one faculty member from this slate.

Section 7: When appropriate, the Faculty Senate will constitute a Committee on Cause for individual faculty members.

Section 8: A University faculty committee appointed by the Provost will nominate candidates for honorary degrees (“the nominees”). These nominees will be transmitted to the Faculty Senate for confidential review and recommendation by a simple majority vote. A list of nominees will then be transmitted by the Faculty Senate through the Provost and President to the Board of Trustees with an indication of the Faculty Senate’s vote to recommend or not recommend each of the committee’s nominees. In the absence of a quorum of the Faculty Senate, the list of nominees will be forwarded directly to the Board of Trustees without indication of a vote by the Faculty Senate. In either event, the Board of Trustees shall have final authority over the selection of honorary degree candidates.

Section 9: On its own initiative the Faculty Senate may submit recommendations and resolutions to the Board of Trustees, transmitted through the Provost and President, on any matter affecting the interests of the University.

Section 10: The Faculty Senate will periodically solicit feedback from faculty on the functions of the University.

Article II: Membership

Section 1: Each department in the College and in the several Schools of the University shall elect one of its members to the Faculty Senate from among those department members who are members of the Faculty Assembly. In addition, the non-tenure track faculty of each school shall elect one non-tenure track member who is a member of the Faculty Assembly as its representative. Tenured and tenure track faculty are eligible for election immediately upon their University appointment. Non-tenure track faculty who are members of the Faculty Assembly are eligible for election after one year.

Section 2: Faculty Senate members will serve for three years, with the exception of the immediate past chair who may at his or her discretion serve as ex officio member for a fourth year.

Section 3: Each year one third of the members will be chosen in elections supervised by the Faculty Senate in conjunction with the appropriate academic departments. Elections for the following academic year must be completed before the end of the spring quarter.

Section 4: If an elected member misses three consecutive meetings without notice the Executive Committee may request that the member’s department replace that member with a temporary appointment to serve out the remainder of the academic year while organizing an election for the member’s replacement.

Section 5: If an elected member must miss up to a year of service due to professional or personal reasons, the Executive Committee has the discretion to request that the member’s department appoint a one-year replacement.

Section 6: Except under pressing personal and professional circumstances, all members of the Faculty Senate are expected to serve on one of the Faculty Senate’s Standing Committees.

Section 7: Faculty Senate members may be elected for two consecutive terms. After a two year absence they may be re-elected to serve again.

Article III: The Executive Committee

Section 1: The Executive Committee of the Faculty Senate shall be composed of the Chair, Immediate Past Chair, the Chair Elect (who also serves as Vice-Chair), and the Chairs of the Standing Committees.

Section 2: The Chair Elect must be selected from Faculty Senate members who are serving in the first year of their elected term.

Section 3: The Chair Elect and the Chairs of the Standing Committees must be selected at the last regular Faculty Senate Meeting in the spring quarter.

Section 4: The Executive Committee will serve as a Committee on Committees to take chair nominations from the Standing Committees and present them to the Faculty Senate for confirmation.

Section 5: When directed by the Faculty Senate, the Executive Committee may propose meeting with the Broad of Trustees or its Executive Committee to discuss matters relevant to the well-being of the University.

Section 6: A simple majority of the Executive committee may request a meeting of the executive committee, which consists of the chair, chair-elect, past chair, and the chairs of the standing committees of the Faculty Senate.

Article IV: Meetings

Section 1: The Faculty Senate shall hold meetings on a fixed schedule from October through June. Special meetings of the Faculty Senate can be called for by the Executive Committee or by petition of one third of the Faculty

Senate. The schedule for the regular meetings must be communicated to the Faculty Senate by September first.

Section 2: The agenda for the meetings must be conveyed to the Faculty Senate five business days before the regularly scheduled meetings. The agenda for special meetings must be sent to the Faculty Senate at least one day in advance of the meetings.

Section 3: The order of business in any meeting of the Faculty Senate shall be determined by the Chair in consultation with the Executive Committee. Robert’s Rules of Order shall govern the conduct of the meetings except as the Faculty Senate may prescribe.

Section 4: Fifty one percent of the elected members of the Faculty Senate constitute a quorum. Only members present at the time of the vote are eligible to vote on any question or motion. In the absence of a quorum, discussion may occur at the discretion of the chair, but no action may be taken except adjournment to a specified future time. Faculty Senate Members may attend via teleconference or video conference at a single location designated by the Faculty Senate on the Chicago campus if pressing circumstances prohibit attendance in Evanston. Members of the NU-Q campus may also participate through teleconference or video conference from locations in Qatar. Faculty members participating by teleconference or video conference as described above will be considered present and in attendance for purposes of determining the existence of a quorum.

Section 5: All resolutions of the Faculty Senate must be promptly communicated to the membership of the Faculty Assembly.

Article V: Committees

Besides the Executive Committee, there are three categories of faculty committees that are essential for the Faculty Senate to fulfill its functions in Article I. They are Faculty Senate Standing Committees, University Standing Committees, and Special Faculty Committees.

Section 1: Faculty Senate Standing Committees

The primary objectives of each standing committee for the year must be identified by the committee and approved by the Faculty Senate. Other issues may be referred to the committees by the Faculty Senate as the need arises. The committees can decline to address these issues.

Committee chairs are elected by the Faculty Senate on nomination from the Executive Committee. Before the last regularly scheduled Faculty Senate meeting of the year, current chairs should recommend chairs for the next academic year. Chairs must be members of the Faculty Senate when nominated.

Committee chairs will serve a one-year term that is renewable.

Committee chairs are to:

  • help recruit committee membership for Faculty Senate confirmation
  • establish committee agendas and procedures, and lead meetings
  • report committee recommendations to the Faculty Senate
  • file an annual written report with the Faculty Senate

Committees may establish attendance policies that authorize the chair to terminate committee membership.

Standing committees may have appropriate university administrators serve as ex-officio members of committees.

Section 2: University Standing Committees

The faculty chairs of University Standing Committees that share the same functions as the Faculty Senate and are listed on the Provost’s webpage shall meet or otherwise confer at least once a year with either the Faculty Senate, its Executive Committee, or an appropriate Faculty Senate Standing Committee. The list of University Standing Committees may be updated by the Provost’s Office from time to time.

The Faculty Senate, through its Executive Committee, shall have a consultative role in the recruitment of faculty members for the key University Standing Committees identified in the Standing Rules of the Faculty Senate.

These key University Standing Committees shall make an annual report, excluding confidential information, to the Faculty Senate when requested to do so by the Faculty Senate.

Section 3: Special Faculty Committees

The Executive Committee can recommend the establishment of special faculty committees to investigate and make recommendations concerning specific issues.

The Faculty Senate must approve the formation and duration of all special committees recommended by the Executive Committee.

Article VI: Bylaws

Section 1: The Faculty Senate shall adopt bylaws that it deems necessary to conduct its business, including rules regarding the conduct of elections.

Section 2: The bylaws may be adopted or amended by a two thirds vote of the full membership of the Faculty Senate provided that the proposed bylaws or amendments were submitted in writing to the Faculty Senate at a prior meeting.

Article VII: Standing Rules

Section 1: Standing Rules can be adopted by majority vote of the Faculty Senate to establish governance procedures and content areas with respect to matters that are too specific to be described in the Bylaws.

Section 2: The Standing Rules may be suspended or changed by a majority vote of the Faculty Senate.

Section 3: The Standing Rules must be consistent with the University’s Statutes and the Faculty Senate’s Bylaws.

Article VIII: Transition

The General Faculty Committee shall have the authority to provide for all procedures needed to implement the transition from the previous governance structure to the new governance structure described in these new Statutes and Bylaws.