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Northwestern University

FAQs

For questions specific to the transition to Fitness Formula Clubs, please click here.

What should I do if my status and/or campus location changes?

All Northwestern Chicago fitness program members must notify Auxiliary Services of changes in employment status, student status, campus location, and/or disassociation from the University. This includes departure from Northwestern or McGaw, leaves of absence, changes in student status from full-time to part-time, graduation, and departure from the Chicago campus. Please contact Salem Marrougi at 847-467-0662.

How do I determine membership fees?

Annual membership fees are determined by an individual's status at the University:
  • Full-time students (must be enrolled in 3 or more classes per quarter): $156
  • Part-time students (must be enrolled in 1 to 2 classes per quarter), OLLI members, Residents (currently in residency at McGaw or preparing to become a Resident): $312
  • Full-time and part-time employees (part-time employees must work at least 18.75 hours per week): $660

Please note: employees who are also students have a primary status of employee.

Can any Northwestern affiliate member join?

Please see Eligibility and Membership Fees for information and details.

Will my membership be canceled once I disassociate from Northwestern, even if I have time left on my 12-month membership?

Once you have disassociated from Northwestern due to graduation or termination of employment, you are no longer eligible for membership through Northwestern.

How soon after I send in my application does my membership start?

If your application is received prior to the 22nd of the month (or the last business day prior to the 22nd if that day falls on a weekend or holiday), your membership will begin the 1st of the month, pending verification and approval. When sending your application, please allow extra time for mail delivery.

Can I start or cancel my membership mid-month?

Membership is activated on the 1st of the month. Please see Cancellation Requirements for more information on the cancellation process.

Can I fax or email my Northwestern application and online FFC process, then mail my check?

If you're paying by check or money order, you must submit your payment with your application and waiver. Eligible employees who choose payroll deduction may fax or email their applications.

Can I pay by credit card or charge my student account?

Payments can only be made by check, money order, or payroll deduction (eligible employees only).

Do I have to send a copy of my marriage certificate if I am including my spouse in my membership?

You must include a copy of one of the following documents when you fax or mail in your application:
  • Marriage certificate (If necessary, we may request a notarized translation of your marriage certificate. These are available at your country's consulate or international travel bureaus.)
  • Spouse visa
  • J-1
  • J-2

All documents must be in English.

Is my same-sex partner eligible for membership?

Yes, a Declaration of Same-Sex Domestic Relationship form must be on file with Benefits in Human Resources.

Can I suspend my fitness club membership for the summer?

Membership is annual and cannot be suspended. If a member's primary campus location changes from Chicago to Evanston due to classes, they may suspend their membership until resuming classes on the Chicago campus.

Why are international students required to register with the Foreign National Information System (FNIS) system?

The Chicago Campus Fitness club program is subsidized by the university and such subsidy is considered an income for international students that apply for fitness club membership. However, the University will pay the taxes incurred by such subsidy on behalf of our members then again will require members applying for fitness club membership to register and submit all relevant immigration documents in order to comply with U.S. Tax Code.

Transition

How do I transfer my membership?

To transfer to Fitness Formula Clubs (FFC) please complete and return the revised FFC application and fill out the FFC waiver at ffc.com/northwestern no later than April 22nd for a May 1st start date or no later than May 22nd for a June 1st start date.

I am an employee transferring my membership. How do I pay for the additional cost of Fitness Formula Clubs (FFC)?

Employees and employee spouses who transfer their memberships and utilize payroll deduction will have their deduction adjusted to reflect the $55 monthly rate. Those who paid by check will be invoiced for the additional amount due by Salem Marougi.

If the L.A. Fitness Chicago-Streeterville location is closing on May 31, when should I transfer my membership?

We recommend you transfer to Fitness Formula Clubs (FFC) effective May 1st so if L.A. Fitness closes earlier than May 31st, you have a club membership for May. FFC requires us to notify them of new members by the 25th of the month prior to the start date.

How do I request a refund?

Please email Salem Marrougi at s-marrougi@northwestern.edu no later than April 22nd to cancel effective May 1st or no later than May 22nd to cancel effective June 1st. We will issue a refund for the amount for any remaining months of your paid membership.

What happens if I do nothing?

Your membership will remain with L.A. Fitness. Please note Northwestern's program with L.A. Fitness will end April 30th, 2018.

I already have a Fitness Formula Clubs (FFC) membership. Can I change my membership to the one through the Chicago Fitness Program.

You will need to see the GM or membership director of your local FFC to "rejoin" under the new membership type. This must happen by the 22nd of the current month for the conversion to be effective for the upcoming month.

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