Association of Northwestern
University Women Bylaws
approved by the Bylaws Committee
approved by the
Steering Committee - 9/89
Amended & Approved - October 1990, October 1991, Summer
1994
Article I - Name
The name of this organization shall be the Association of
Northwestern University Women (ANUW) (Amended 1991).
Article II - Mission
Statement and Goals
We are committed to encouraging and supporting all women in
administration at Northwestern University who are interested
in professional development. Our goals are to help advance
women's careers in administrations to build networks for the
exchange of information to foster a sense of community among
women; and to serve as role models and mentors for other women.
We seek to ensure diversity within our membership and leadership,
and to advocate for diversity and equity within the administration
at Northwestern University. (Amended 1994)
Article III - Membership
Section 1 - All women employees of Northwestern University
who hold exempt or non-exempt employee status are eligible
to be active members of ANUW. (amended 1994)
Section 2 - To become an active member the application form
and payment of dues should be sent to the treasurer. The amount
of the dues and the schedule for the payment of dues shall
be determined at the Annual Meeting.
Active membership status shall last for one year from Annual
Meeting to Annual Meeting. Any eligible woman can join any
time during the year.
Section 3 - Active members are entitled to: make motions and
vote on all issues, be eligible for elected or appointed positions,
and receive all ANUW mailings, including its newsletter.
Article IV - Meetings
Section 1 - A regular meeting shall be held at least twice
a year.
Section 2 - The first regular meeting of each academic year
shall be the Annual Meeting. It shall be for the purpose of
electing officers, receiving reports of officers and committees,
and setting the dues and schedule of payment and any other
business which may arise.
Section 3 - Special meetings may be called by the president
or by the written request of 10 active members of ANUW to
the president. The purpose of the meeting must be stated in
the call. At least two weeks notice shall be given, except
in cases of emergency.
Section 4 - The members present at any regular, or special
meeting shall constitute a quorum.
Article V - Officers
Section 1 - The officers of ANUW shall be a past president,
president, vice president, treasurer and recording secretary.
Section 2 - By the end of the spring quarter, a Nominating
Committee of nine members shall be appointed by the Board.
It shall be the duly of this committee to nominate a single
candidate for each office to be filled at the Annual Meeting.
The Nominating Committee shall prepare a report of its nominations
to be sent to the membership in advance of the Annual Meeting.
Before the election, additional nominations from the floor
shall be permitted (Amended 1990).
Section 3 - The officers shall be elected at the Annual Meeting
to servo for one year terms or until their successors are
elected. The term of office shall begin at the close of the
Annual Meeting at which they are elected.
Section 4 - No member shall hold more than one office at one
time.
Section 5- The following are the duties of the officers:
a. past president shall:
1. preside or complete the president's term should she be
absent or the office is vacant prior to the Annual meeting;
and
2. serve as a member of the Board.
b. president shall:
1. preside at all meetings;
2. present an annual report to the membership at the end of
her term;
3. represent ANUW on appropriate occasions and serve as an
ANUW spokesperson;
4. serve as chair of the Board;
5. appoint such other committees, standing or ad hoc, as the
active membership shall deem necessary to carry on the work
of ANUW;
6. perform all duties commonly incident to the office of president,
and such other duties as may be designated by the general
membership and the Board; and
7. serve as past president at the and of her presidency,
c. vice president shall:
1. assist the president in the performance of her duties;
2. perform such duties as the president may designate;
3. become the president at the end of the one year term as
vice president; and
4. serve as a member of the Board.
d. treasurer shall:
1. present a financial report at the regular meetings;
2. bill the membership for the dues and receive the payment
of them, and maintain a ledger of each member's account;
3. keep an accurate and up-to-date list of all active members;
and
4. serve as chair of the finance committee.
e. recording secretary shall:
1. keep a record of all proceedings of the organization and
keep a file of those records;
2. keep a file of all reports of officers and committees;
and
3. serve as a member of the Board.
Section 6 - Any officer may resign at any time by giving written
notice to the Board. The resignation need not be accepted
to be effective unless required by its terms.
Section 7 - Vacancy of an office shall be filled in the following
manner:
a. In the case of vacancy of the recording secretary or treasurer,
the president shall appoint an interim officer;
b. In the case of vacancy of the office of the past president
the vacancy shall not be filled;
c. In the case of vacancy of the office of the president,
the past president shall complete her term; and
d. In the case of vacancy of the vice president the majority
of the board shall vote from the nomination(s) from the Nominating
Committee.
Article VI - The Board
Section 1 - The Board shall consist of the officers of ANUW
and the chairperson or her representative from each standing
committee.
Section 2 - The Board shall
a. Perform such duties as are specified in these Bylaws and
as are usually assumed by such a governing body;
b. Report to the membership on substantive issues;
c. Be empowered to act on behalf of the membership between
membership meetings, submitting such action to the membership
for review at each regular meeting; and
d. Support and endorse ANUW programs and activities.
Section 3 - The Board shall meet four times a year. One meeting
shall be prior to and in preparation of the Annual Meeting.
Section 4 - Special/emergency meetings of the Board shall
be called upon at the request of three members of the Board.
The date, time, place and exact purpose of the meeting shall
be stated in the call, which should be delivered to all Board
members a minimum of one week in advance. If it becomes necessary
to take action in a special emergency meeting without membership
ratification that action must be ratified at the next regular
meeting of the membership.
Section 5 - A majority of the members of the Board shall constitute
a quorum.
Article VII - Standing
Committees
Section 1 - Standing committees shall report to the membership
at the Annual Meeting, to the Board at each scheduled meeting
and in the ANUW newsletter. The annual report should summarize
important work done by the committee during the year and may
also contain recommendations which may relate to the policy
of ANUW or may propose specific action to be taken by the
membership. The report can contain only what is agreed to
by a majority of the members.
Standing committees shall be evaluated on an annual basis
by the committee itself and presented to the Board and the
membership. The evaluation shall include recommendations for
further work or dissolution of the committee. Such recommendations
may also be made by the Board or the membership. A standing
committee may be created by the majority vote of the active
membership, and it may be removed by a two-thirds vote of
the active membership for good cause upon the recommendation
of the committee, Board or the membership.
Section 2 - Each committee shall meet as it deems necessary.
Each committee shall be responsible for setting its agenda
and goals.
Section 3 - There shall be the following standing committees:
a. Leadership Development Committee
has the responsibility to carry out those objectives identified
by the Mission Statement which relate to career mentoring
and professional development of women at Northwestern;
b. Advocacy Committee
has the responsibility to carry out those objectives identified
by the Mission Statement which relate to advocating on behalf
of women and Northwestern University;
c. Membership Committee
has the responsibility to maintain appropriate membership
records and communicate with the members. It is also the responsibility
of this committee to encourage membership representation from
a broad university-wide base;
d. Publicity Committee
has the responsibility to oversee public relations for ANUW
and is responsible for the ANUW newsletter,
e. Program Committee
has the responsibility to develop, plan and present programs
for the membership of ANUW and to work with committees in
planning recommended programs; and
f. Finance Committee
has the responsibility to prepare a budget for the approval
of the membership at the Annual Meeting and recommend a schedule
for the payment of dues. The committee shall also provide
budget reports for all Board and membership meetings. The
treasurer shall serve as chair of the committee.
Article VIII - Ad Hoc
Committees
Section 1 - Ad hoc committees may be created, as the need
arises, to carry out specified tasks. A majority vote of the
Board is necessary to create an ad hoc committee. Ad hoc committees
must report at each Board meeting and at each regular membership
meeting. Normally, an ad hoc committee continues until it
gives its final report.
Article IX - Amendments
Section 1 - These bylaws may be amended by a majority vote
of the active membership present at any scheduled meeting.
The proposed amendment must be distributed in writing to the
full membership at least two weeks before the meeting.
}
Back to top.
|
