Q: Do I need to complete the Vendor Code Form?

A: Yes, all the information must be supplied, SSN or FEI, complete mailing address,

     signature of individual (must be signed by individual), purpose of payment and

     responsible Department section If the form is not complete and legible the request

     will not be processed.

Q: Do I need to enter a Print Class on the PD form?

A: Yes, if a Print Class is not entered the order will be returned to your department.

Q: What if I forget to enter a fax number in the Comments section of the PD?

A: Your order will not be processed by POPS, it will be returned to your department.

Q: What does the AT mean on the PD?

A: It means that POPS will wait until it has received an attachment (order form, quote)

     before it will release the order. AT does not mean that you are sending on invoice

     to be paid. Mark all invoice orders as NS-Not sent.

Q: Can a vendor code be created for foreign companies?

A: Yes, POPS can create a unique code for foreign companies.

Q: Can POPS create a vendor code for foreign individuals?

A: Yes and no, if the individual is not a U.S. Citizen or U.S. Resident, payment through 

      POPS and A/P can be processed for travel refunds providing all receipts are available.

      This also includes a Visitors Travel Expense Form completed and signed and a memo

      Stating that this was an approved trip, individuals mailing address and what country

      they are from. Also refundable is if the individuals have spent their own funds on

      miscellaneous items and has the receipts they also can be refunded.

 

For any additional question please contact P.O.P.S at (847) 467-2696

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