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Procurement Card program
The Procurement
Card Program is intended to streamline and simplify
the Purchasing and Accounts Payable functions by eliminating waste and
low value activities. The Procurement Card is a tool that reduces
transaction costs, facilitates timely acquisition of materials and supplies
and automates data flow for accounting purposes.
The Procurement
Card Program is designed as an alternative to a
variety of processes including petty cash,
check requests and low
dollar purchase orders.The card is not used
for travel and entertain-
ment purposes.The Procurement Card Program
is not intended to avoid
or bypass appropriate procurement of payment
procedures.Rather,
the Program complements the existing processes
available.
The card is a MasterCard credit card that is
issued by Bank One.
To partipate
in the Program, Accounting Services must first establish
the program within the School or Administrative
Office. The School
or Administrative Office must then approve
the departments that will
be enrolled in the Procurement Card program.
Departments may not participate in the Program
without approval
from the the Dean's Office
or the Vice President's Office of the
Division. The Dean's and Vice
President's Offices should email
their requests to Mary Kay Hallissey
(m-hallissey@northwestern.edu)
The Office of Residential Life must approve Fraternities and Sororities.
Contact the Greek Coordinator at 10 Scott Hall, Evanston Campus.
The Department or House Corporation will in turn approve individual
participants to the Program.
Purchases are charged via Electronic IV to the default expense account(s)
established by the school or department. Grant accounts may not
be used
as default accounts. However, Cardholders and Managers with the
proper
access can view and make account allocation changes online at
Procard.com
To obtain copies of user manuals, refer
to the following links:
Cardholders
Guide and PVS Net Users Guide
(Note: To view PVS Net Users Guide, Adobe
Acrobat Reader 5.0 must be installed on your machine.)
For questions regarding Program procedures contact:
Mary Kay Hallissey
Procurement Card Administrator
Accounting Services Department
619 Clark St., Rm 223
Evanston, IL 60208
(847) 491-5340
Fraternities and Sororities contact:
Office of Fraternity and Sorority Life
Scott Hall
601 University Place
Evanston, IL 60208
(847) 491-4522
email: ofsl@northwestern.edu
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